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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / Update Purchase Order ...
Microsoft Dynamics NAV (Archived)

Update Purchase Order Line from a Purchase Invoice

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Posted on by subrata.bauri 1,144

Sir,

One of my clients wants that their operational team will create Purchase Order (No. PO/0001) only in Navision & they will not do/allow any kind of transaction/posting from this PO (not even GRN).

Accounts team will create (a) Purchase Invoice (No. PI/222) against/tagging that PO & Post. This PI Posting will books GRN & Invoice against that PO (No. PO/0001)  & update the Quantity Received Fields & Quantity Invoiced Fields of that PO Line accordingly.

Is this kind of functionality available in Standard NAV 2016 ?

Kindly reply,

Thanks,

Subrata Bauri

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I have the same question (0)
  • Suggested answer
    azelaya59 Profile Picture
    azelaya59 2,807 on at

    If the lines on the Purchase Order are received, then the creation of the Purchase Invoice can retrieve said lines and close the Purchase Line.

  • subrata.bauri Profile Picture
    subrata.bauri 1,144 on at

    I'm aware of that if I've received materials then I can Invoice on them, but my question is different. I do not want to do any posting (GRN) from Purchase Order. What I want to do is that I will create a Invoice tagging the concern PO and then simply POST it.

    This Invoice Posting will impact the tagged PO. It will reduced the Quantity (in PO) as per Invoice Posting (Both  Qty. Received & Qty. Invoiced).

  • Suggested answer
    azelaya59 Profile Picture
    azelaya59 2,807 on at

    OK what about the actual inventory? Does your client keep stock or "On Hand Quantity"? Is the Purchase Invoice supposed to both increase inventory and A/P? If the answer is "NO" to everything, try using Purchase Quotes and archive when you're done.

  • Suggested answer
    azelaya59 Profile Picture
    azelaya59 2,807 on at

    If you answer "YES" to any of the scenario above (even partial "YES"), then you must look at a customization. This is really a business flow customization, so the requirements may grow.

    Good Luck!

  • Suggested answer
    Teddy Herryanto (That NAV Guy) Profile Picture
    Teddy Herryanto (Th... 14,284 Super User 2025 Season 2 on at

    I would suggest to change your way of restricting users.

    Remove the posting permission from everybody, except the accounting team. It means that only the accounting team can post the order or invoice. They can decide whether they want to post it from Order or Invoice.

    There is no need to block posting from Purchase Order.

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