Description for Posted Sales Invoice in G/L Entries

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Posted on by Community Member Microsoft Employee

7382.Sales-inv.PNG

Above is posted sales invoice and there is description for each G/L Account in Sales Invoice. However, I figured out that description in G/L Entries different from description in Sales Invoices that I had created. The description in G/L Entries as below:

G.L-Entries.PNG

So, may I know why there is auto generated description in G/L Entries when I posted the sales invoice?

Thank you for your kind attention.

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Indikauk 1,759 on at

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RE: Description for Posted Sales Invoice in G/L Entries

Hi Nur

As I mention in My 1st Reply By Default You cannot See This Field in the Sales Order or Sales Invoice Page, You Need to Add This Field in the Page No 42 & 43.

for that, you need to go to development Environment, Design Page & Add the Field in the Any of the fast Tab my example I have added into the General Fast Tab.

please see attached screenshot
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Maneesha 5,889 on at

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RE: Description for Posted Sales Invoice in G/L Entries

Dear Nur Ain Salleh ,
Yes its auto generated and updating to you entries including Ledger
Eg : check your posted invoice==> (Select the one) ==> Navigate

do not worry about it and also don't need to change it , its coming by sequence means its ok

your actual requirement is getting your Item card description to here its customization
but you don't need to change this keep it as it is

go through "Navigate" option(hope you will understand )and see the description its link on same description
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Amol Salvi 18,694 on at

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RE: Description for Posted Sales Invoice in G/L Entries

Thanks Mohana for pointing out

Then there is one field in GL entry i.e G/L Account Name which he can display on page
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Mohana Yadav 59,194 Super User 2024 Season 2 on at

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RE: Description for Posted Sales Invoice in G/L Entries

he is looking to show G/L Account description only.

Please check the 1st screenshot. lines are of type G/L Account and not Item.
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Amol Salvi 18,694 on at

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RE: Description for Posted Sales Invoice in G/L Entries

If you looking for item description to be displayed in GL entry then it won't be possible .You will get item description on value entry table as GL entry contains financial transactions
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Mohana Yadav 59,194 Super User 2024 Season 2 on at

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RE: Description for Posted Sales Invoice in G/L Entries

Invoice 0004 is automatically added in Posting Description field. you will notice it once you add this field to sales invoice page.

make sure that it will post same posting description from header all lines of general ledger. not individual description you entered in lines.
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Mohana Yadav 59,194 Super User 2024 Season 2 on at

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RE: Description for Posted Sales Invoice in G/L Entries

the field "Posting Description" is not available on sales invoice page by default.

you need to add it from development environment.

Note: field is already available in table.
Community Member Microsoft Employee on at

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RE: Description for Posted Sales Invoice in G/L Entries

Thanks Maneesha. I understand that both of the Description are different. But I don't know how can the Description in posted Gen. Ledger Entries auto-generated e.g: Invoice 0004, Invoice 0003, etc.
Community Member Microsoft Employee on at

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RE: Description for Posted Sales Invoice in G/L Entries

Thanks Rajasekhar. But I didn't find "Posting Description" Field in Sales Invoice.
Community Member Microsoft Employee on at

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RE: Description for Posted Sales Invoice in G/L Entries

Thanks Indika. But, sorry I didn't find "Posting Description" Field in Sales Invoice.