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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Cash Advance Posting
Microsoft Dynamics AX (Archived)

Cash Advance Posting

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Posted on by Bekir KATRANCI 205

Hello,

I searched the forums but I couldn't find an answer.

 

When I post (pay and transfer) the cash advance request the Bank account defined in the Cash Advance Accounts is debited and the vendor account related with the employee is credited. This doesn't show any meaning to me because when the money goes from bank to employee, bank should be credited.

Employee: Credit

Bank: Debit

Also when I post an expense report to an employee the same vendor account is credited again, which is correct. So how can I settle the expense report against the cash advance when both transactions in vendor account (cash advance payment and expense report posting) are credit type entries?

Employee: Credit

Expense Account: Debit

Thanks in advance.

Bekir

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I have the same question (0)
  • Cherry Profile Picture
    Cherry 25 on at

    i am having the same problem as well....how can i see the set up?thanks

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    I think above is an issue of incorrect setup and AX's misleading configuration screen. Setup and process according to me should be as follows to have right financial flow:

    1. For the cash advance accounts by the currency - Bank should not be selected. This is the misleading configuration which will lead to the issue stated as above. Here select the ledger account, which should be a ledger account say "Employee cash advances".

    2. The Travel & Exp GL journal - you could define the default offset account a vendor. This will result in:

    DR - Employee cash advances

    CR - Employee vendor account.

    3. You make a payment to employee using vendor payment journal

    DR - Employee vendor account

    CR - Bank account.

    Accordingly the setup should be done in Expense categories of type return cash advance to settle the Employee cash advance account.

  • Cherry Profile Picture
    Cherry 25 on at

    hi.

    Thanks for the information but can you provide into details on how to set up for cash advances like in your number 1 because i am new in this module in ax 2012.

    Thanks for the help.

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Hi Cherry,

    For the step 1, go to Travel & Expense > Setup > Cash advance > Cash advance accounts.

    For more details on the module, I would recommend you to download the partner training materials from the partnersource.

    Regards,

    Dwij

  • Cherry Profile Picture
    Cherry 25 on at

    Hi,

    I've followed your instruction in the set of cash advance accounts but still the debit is still on the bank. Is there any set up i've missed to check?

    Thank you.

  • Community Member Profile Picture
    Community Member on at

    Hi Cherry - If you follow the setup exactly as I mentioned in my 3 step approach it should not be the case. My point no. 1 is the main setup. Could you confirm for the applicable currency the account type is a ledger account which is not a Bank ledger account?.

    Also are you testing it in AX 2012 R2 CU6 and above?

  • Cherry Profile Picture
    Cherry 25 on at

    Hi,

    yes i followed all those necessary set up. i am just on the procedure of pay and transfer in cash advance. yes the account type that i choose is a ledger and not a bank ledger account. i am just wondering why the bank is being debited.

    thanks

  • Community Member Profile Picture
    Community Member on at

    Hi,

    Could you tell me following to help you further?

    1. What is the default offset account and its type in the Journal Name for the Travel & Expense GL journal?

    2. Are you testing it in AX 2012 R2 CU6 and above?.

    Regards,

    Dwij

  • Cherry Profile Picture
    Cherry 25 on at

    Hi,

    the debit is bank and the credit is vendor. yes i'm using it.

    thanks.

  • Community Member Profile Picture
    Community Member on at

    There is only 1 default offset account possible for a journal. Please check that for the journal that is being used in the Travel & Exp setup.

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