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Finance | Project Operations, Human Resources, ...
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Account Payable Security roles

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Posted on by 756
Hi All,
 
I have identified certain security role requirements that may necessitate customization. Before proceeding, I would like to verify their feasibility and alignment with the business logic.

1. **Amendment of Pending Invoices:**
 
Currently, users are unable to modify pending invoices in the /pending vendor invoice/ table, as options like save, new, and delete are grayed out. We need to explore the possibility of allowing all users, not just the invoice creator, to amend/process pending invoices. Do you see I can customize a new role here or I will face challenges/limitations from D365 FO?  

2. **Cancellation/Correction of Purchase Order Goods Receipts:**
 
There is a need for the ability to cancel or correct purchase order goods receipts to enhance inventory management. This functionality would enable users to rectify errors or discrepancies in goods receipt transactions. Do you see I can customize a new role here?

3. **Invoice Recall by AP Users:**
 
We require the ability for any Accounts Payable (AP) user to recall invoices from workflow, irrespective of the submission user. Currently, invoices uploaded via EDI with the user /admin/ restrict recall capabilities to only the admin user. Enabling any AP user to recall invoices would improve workflow efficiency.

Before initiating any customization, I seek confirmation on whether these requirements are feasible and align with our business logic.
 
Many thanks
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  • Suggested answer
    André Arnaud de Calavon Profile Picture
    301,075 Super User 2025 Season 2 on at
    Hi Hisham,
     
    I will try to answer your questions, but I also need more clarification.
     
    1. Can you share a screenshot to indicate where exactly you want to open permissions? The requirement is not fully clear to me.
     
    2. It is possible to create a privilege where you grant read access to Product receipts and then add also full permissions on the Correct action button. Yes, you can create a new role out of this.
     
    3. This is possible, You can read my blog about Workflow security. Workflow security in Dynamics 365 Finance and Operations - Dynamicspedia Users would need to get access to the Cancel action menu item. Then from the Invoices page, the user can find the invoice and recall the workflow.

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