I have a couple of expense accounts that require a department, but I want them to always default to one department. Is there a way to do this? I have tried several different ways to make this work in the configure account structure setup but it is not defaulting the account. Does anyone have any suggestions?
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Hi,
Here is a screenprint from D365FO
In AX2012 it is working the same way except that the layout of the forms looks slightly different.
Best regards,
Ludwig
This sounds like what I am after. Where do I set the financial dimension on the main acct at? I do not see any option in the main acct set up options to specify a fixed dimension.
Hi MichelleJones,
So, you only want to have the main account in the posting right?
This can be achieved by setting up a fixed blank financial dimension for your main account.
This fixed financial dimension value will eliminate any other financial dimension that has been specified and only create a posting on your main account.
Best regards,
Ludwig
Let me restate my question. Our development team set up charge codes, to be used for things like, "NSF Fees" etc. AX 2012 is posting to the correct main account, but the branch assigned to that vendor or customer, should not incur the cost for the fee. The fee should hit the assigned main account, but should not look at the vendor/customer set up for the department (aka branch) it should only post to our General Admin department. I want to eliminate unnecessary journals each month to reclassify the fees to the correct department.
Hi magic1949,
Thank you for sharing this information.
You write that this setup restricts the available selection options, which is correct.
Yet, I understood the question in a way that the department should automatically default, which is something different, right?!
Best regards,
Ludwig
you can assign default values in financial dimension for this main account.
Its easier to do this with an org hierarchy.
In this organization hierarchy business units are orange, departments are green, and cost centers are red. Based on this hierarchy, when the finance department is selected in a transaction, the system should only allow either the Procurement, or the Administration cost centers.
Link the organization hierarchy to the relevant account structures.
Navigate to General ledger > Setup > Chart of accounts > Configure account structures, and select an account structure that you want to link to the hierarchy.
Click the Edit button.
Click the Relationships button.
The “Select relationships” form shows all of the published organization hierarchies with the purpose “Organization chart” and includes a record representing each relationships between the various financial dimensions in that hierarchy.
To control the selection of department based on business unit, include the record where Party A = BusinessUnit and Party B = Department.
To control the selection of cost centers based on department include the record where Party A = Department and Party B = CostCenter.
Click the OK button.
Activate the account structure by clicking the Activate button.
Once you’ve activated the account structure (and that account structure is assigned to the Ledger), the organization hierarchy will restrict the financial dimension combinations that you can use in financial transactions.
Advantages:
Organization hierarchies include an effective date feature.
You can link one organization hierarchy to multiple account structures -so that
when you make a change to your organization hierarchy, it will automatically apply to all of the linked accounts structures.
(When instead you have multiple account structures and maintain the financial dimension relationships in each account structure, then each account structure would need to be updated manually.)
Hi MichelleJones,
Here is a brief note on account alias
dynamicsax-fico.com/.../how-to-enter-vouchers-quickly
Best regards,
Ludwig
I am still very new to AX 2012, I have not heard of account alias. Where would I go about finding and using that?
Hi MichelleJones,
Have you tried using account alias?
Best regards,
Ludwig
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