Consolidate Project invoicing

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Posted on by Community Member

Hi;

We have a project with multiple sub-projects. The parent project holds the PO and CV but the child (sub) projects are all running there own estimate projects and therefore we are generating on account invoices at sub-project level.

Is there a way (as with POs and SOs) we can consolidate the sub project invoices so we only send a single invoice out to the customer?

We are currently raising a milestone payment and invoicing this (Not the sub project on accounts) on the parent project and then adjusting all the individual sub projects to ensure that revenue is realised at the right levels but there must be an easier way!!

Thanks.

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Ludwig Reinhard Microsoft Employee on at

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Hi,

What is the CV that the parent project holds?

Do your projects share the same project contract? If this is the case then you can create your consolidated invoice by starting the invoice proposal from the project contract level.

An alternative is the use of billing rules, which are also specified at the project contact level.

Finally, there is the periodic invoice proposal form that can help you accelerating the invoicing process.

Best regards,

Ludwig

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Community Member on at

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Thanks for your prompt reply.

The parent project CV reflects the combined values of all sub projects. They are all running off the same project contract so we are creating a single invoice at parent project level.

The issue we have is 2 fold:

1. Out of the 25 sub projects we may only need to invoice against 3 of them in any one period.

2. We need to show the revenue at sub project level not at parent project level

I was hoping we could run a periodic invoice proposal for just the selected sub projects and automatically consolidate it as part of that process that way the revenue would be recognised exactly as I need it.

I'll have a play with billing rules but not sure that will give us what we need either.

I am looking at creating multiple invoice proposals then dropping the parent invoice into word and amending it off system to just be a summary invoice......not sure if the auditors will like that though!!

Thanks for your help as always.

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Ludwig Reinhard Microsoft Employee on at

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Hi,

I believe the Standard application can do what you want to achieve.

Here a simplified example, where I recorded some hour transactions on the sub-projects but where I initiate the invoice from the main project.

In the invoice proposal, I have a reference to the different subprojects

The same holds for the invoice document that summarizes all Transactions in one single invoice but references the different sub-projects

Maybe try to do some more tests and I believe you will get the result that you expect.

Best regards,

Ludwig

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Community Member on at

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That works.

Once again thanks.

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