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Restricting Access to Settings

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Posted on by RR-07061806-0

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Good day Community,

Can the 'Settings' button be restricted where only 'Personalize' can be seen without modification? I'm looking to set this restriction by Role.

Regards

Rosemary

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Teagen Boll 3,293 Super User 2026 Season 1 on at

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Hi Rosemary,

I don't know of a way to hide those without getting a developer to make changes via code. You can restrict the underlying tables those link to using permissions though. For example under company information or feature management those are just standard BC tables and you can restrict them as needed.

Best,

Teagen Boll

Work: Catapult ERP

Social: LinkedIn

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YUN ZHU 102,123 Super User 2026 Season 1 on at

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I've discussed this before, and hopefully the following information will give you some hints.

Dynamics 365 Business Central: Controlling user access to the setups in the Settings menu (Personalize, Design, My Settings, Company information, Assisted setup, Advanced Settings, Admin Center) – No customization

https://yzhums.com/26772/

Thanks.

ZHU

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OussamaSabbouh 17,911 Super User 2026 Season 1 on at

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Hello Rosemary,
not fully in standard BC; you can control what users are allowed to do with permissions, profiles/roles, and the Disable personalization option on Profiles (Roles), but the Settings menu itself is not normally trimmed so that only Personalize is visible by role. Some options, like Admin Center, Feature Management, advanced/admin pages, etc., should fail or be unavailable based on permissions, but the menu entry may still appear. So the practical standard answer is: restrict access using permission sets, disable personalization per profile if needed, and manage profile/page customizations; if the requirement is specifically to hide entries from the Settings flyout, that would need Microsoft platform support or a customization/extension, and even then some shell/settings items are platform-controlled.

Regards,
Oussama Sabbouh

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Gerardo Rentería Ga... 27,310 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Dynamics 365 Business Central: Controlling access to My Settings (Role, Company, Work date…) | Dynamics 365 Lab

Dynamics 365 Business Central: Controlling user access to the setups in the Settings menu (Personalize, Design, My Settings, Company information, Assisted setup, Advanced Settings, Admin Center) – No customization | Dynamics 365 Lab

Best Regards
Gerardo

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AndrewThomas81 2,258 on at

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You can customise the profile to remove some/all of the objects from the settings page.

You would also need to consider disabling personalisation to stop the user(s) adding them back in.

Kind Regards

Andrew Thomas FCCA MCP
YouTube - Use Business Central
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RR-07061806-0 1,033 on at

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Good day,

Apologies for the late response, Yun, continue with your tutorials, they have been a tremendous help. Oussama, I'm in agreement with your suggestion with the documentation provided I would be able to make the necessary changes and test its effectiveness for the respective users.

In as much as some control is needed, I don't want the restrictions to become an issue in getting things done.

Thanks very much

Regards

Rosemary

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Grigorios Mavrogeorgis 2,598 Super User 2026 Season 1 on at

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Hi Rosemary, the Settings button itself is part of the system area and cannot be hidden or restricted per role through standard configuration.

The menu you see is rendered by the platform, not from a page object you can customize. What you can do though is restrict what is inside it — for example "Advanced settings", "Feature Management" or "Admin Center" require specific permissions, so if the user does not have those permission sets assigned, the entries either do nothing or are not really usable. "Personalize" is available to everyone by default but you can also disable personalization per user from the user card.

Extensions cannot really help here either — the Settings gear and its menu are rendered by the client itself, there is no page extension target for it. So practically the only lever you have is permissions, and accept that the gear stays visible

✅ Tick the checkbox below to mark the answer as verified, if it helped resolve your question.

Regards

Gregory Mavrogeorgis

Work: GMSOFT Limited
Blog: Inside Business Central
LinkedIn: www.linkedin.com/in/gregorymavrogeorgis

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