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Finance | Project Operations, Human Resources, ...
Suggested Answer

Licenses usage summary D365FO

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Posted on by 435
Hello all.
I hope you are doing well.
I got the info message when trying to view (System administration => Security governance => Licenses usage summary)
"Finance & Operations Licensing usage data is currently available on Microsoft-managed environments only"

Note: The environment is an On-premise environment
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I have the same question (0)
  • Martin Dráb Profile Picture
    240,278 Most Valuable Professional on at
    All right, what's your question?
  • MS-29011540-0 Profile Picture
    435 on at
    @Martin Dráb
    My question is that where is the data? :)
  • Suggested answer
    Subra Profile Picture
    1,938 Super User 2026 Season 2 on at
    Hi @MS-29011540-0

    Please note that you can check the license utilization in LCS and PPAC as well.

    https://learn.microsoft.com/en-us/power-platform/admin/view-license-consumption-finops-apps.
     
    Thanks,
    Subra

    If this helped, please mark it as "Verified" for others facing the same issue
  • Suggested answer
    Adis Profile Picture
    6,860 Super User 2026 Season 2 on at
    Hi,
     
    Since the whole licensing interact with M365 Admin Center, PPAC and F&O, i.e. cloud solutions it works only for cloud environments. I think this is meant with "...on Microsoft-managed environments only"
     
    Kind regards, Adis

     

    If this helped, please mark it as "Verified" for others facing the same issue

    Keep in mind that it is possible to mark more than one answer as verified

  • MS-29011540-0 Profile Picture
    435 on at
    @Subra@Adis
    Thank you for your replies.
    Is there any way to view the same data in on-premise environments no matter the form of the data?
  • Subra Profile Picture
    1,938 Super User 2026 Season 2 on at
    Hi 

    Please check whether you have any report in system adminstration in the below navigation.
     
    • Go to System administration -> Inquiries > License.
      • User license counts
      • User license count history

    •  
    Thanks,
    Subra
  • Suggested answer
    André Arnaud de Calavon Profile Picture
    306,651 Super User 2026 Season 2 on at
    Hi,
     
    There is no option today to view the same license reporting data in on-premise environments as in Microsoft managed cloud instances. All data is prepared and calculated with a microservice running on Power Platform, linked to the cloud instance of Dynamics 365. Data is then sent to Dynamics 365 with a data flow. 
    The microservice is not able to connect with on-premise instances.

    If you want to learn more about the Dynamics 365 licensing reports, you can also read my series of blog posts: Dynamics 365 Licensing Enforcement Advent Calendar - Dynamicspedia
  • Suggested answer
    SajeedMullaji Profile Picture
    29 on at

    This is a known limitation — the License Usage Summary report in System Administration → Security Governance is only available for Microsoft-managed cloud environments. On-premises environments do not have access to this report.
     

    For on-premises D365 F&O license analysis the alternative approach is a two-source reconciliation:
     

    Source 1 — User License Count report: System Administration → License Information → User License Counts — shows the license tier each user currently requires based on their highest-privileged menu item in their assigned roles.
     

    Source 2 — Assigned licenses in your volume licensing portal or EA agreement — shows what you are contractually paying for.
     

    Comparing these two sources identifies over-licensed users (paying for more than needed) and under-licensed users (compliance risk).
     

    For a complete methodology covering on-premises license reconciliation and SoD governance — sajeedmullaji.com
     

    Hope this helps.

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