Prepayment voucher adjustment posting missing on final invoice

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Posted on by ankag

Hi,

I am using D365 and facing issue with prepayment adjustment. The process that I am following & the journal entries are as under:-

S1: Created a PO for $1000 and applied prepayment for $300.

S2: Posted a prepayment invoice. Journal - Prepayment account....Dr 300

To Vendor 300

S3: Posted a vendor payment journal against this invoice. Journal - Vendor .....Dr 300

To Bank 300

S4: Posted a product receipt. ( Note : No vouchers are required at this point )

Upto this point everything is working fine. The issue is coming at the posting of final invoice.

S5: Posted a final vendor invoice by adjusting prepayment invoice.

System is posting this journal - Purchase expenditure.... Dr 1000

To Vendor 1000

However, the journal should have been - Purchase expenditure.....Dr 1000

To Vendor 1000

Vendor ....Dr 300

To prepayment 300

Is there any specific setup for this ? I am not getting what I am missing as there are not many setups related to prepayment.

Note: Prepayment posting setups are there and prepayment account is different from vendor account.

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André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

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Hi ankag,

Can you explain in detail what you mean with "S5: Posted a final vendor invoice by adjusting prepayment invoice."? Is the pre-payment invoice settled with the actual payment? This is a requirement before posting the final invoice.

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ankag 79 on at

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Hi Andre,

By S5 I mean that I am posting the vendor invoice and before posting have applied the prepayment against the invoice.

Yes, the prepayment invoice is settled with the actual payment (As mentioned in S3)

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André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

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Hi Ankag,

Thanks for the confirmation. This seems to be correct. Are you posting the invoice directly from the PO using a pending invoice or are you using the invoice register and approval journals? What exact version of Dynamics 365 are you on?

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MATTGUO 22,349 Moderator on at

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Hi Ankag,

Do you correctly apply the prepayment by checking the SELECT?

Could you please check if the prepayment has not been applied by creating a new vendor invoice?

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Ludwig Reinhard Microsoft Employee on at

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Hello ankag,

Have you been able to get your issue resolved in the meantime?

Would be great if you could let us know if some additional help is required.

Best regards,

Ludwig

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ankag 79 on at

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The issue was resolved by creating a new procurement category for prepayment & using the same. There was no issue with the old category but this is how it was solved.

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