Apply prepayment from vendor AP-No voucher generated

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Posted on by fadooodaf

Dear all, we face problem in apply prepayment from vendor screen (Path: AP-Vendor-Invoice-Apply) , the voucher never generated, but when apply from PO invoice it works fine and voucher generated..

AX2012 R3

Any idea?

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SouravDam 11,730 on at

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Hi fadooodaf,

You will be able to see the prepayment voucher in this path Accounts payable > Vendors > All vendors > (Select the vendor account) > Invoice > Prepayment > Apply only when below condition met in ERP.

--- You posted prepayment and then do not settle it at the time of purchase order invoicing.

You can test as per below.

1) Create a purchase order.

2) Create a prepayment in that PO and post the prepayment invoice.

3) Create a payment journal and settle this prepayment invoice.

4) Go back to that purchase order and post the PO invoice without settling this prepayment invoice.

5) Now go to vendor details form, select the vendor and click on Apply under Invoice > Prepayment. You will see below record.

Now once you apply; you can check in the 'Transactions' form in that vendor where you can see this prepayment invoice is adjusted.

Best regards,
Sourav Dam

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Ludwig Reinhard Microsoft Employee on at

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Hello fadooodaf,

What voucher do you expect?

When you apply a prepayment subsequently via the vendor screen, the open prepayment position is closed (settled) against the open invoice amount.

You basically just mark the open invoice and open prepayment transactions against each other.

As long as there are no specific deductions (cash discounts or alike) to consider, there will be no additional voucher created.

They only thing that you can usually identify is the change in the open balance of your invoice.

To check that, open the vendor transactions form and check the balance of the invoice.

Best regards,

Ludwig

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fadooodaf 47 on at

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Dear Ludwig, we expect to see the following voucher ( similar to voucher generated when apply from PO invoice )

Prepayment Application Voucher ( PAV)

Dr. AP ( Vendor Balance )

Cr. Advance Account ( PrePayment Application )

As a vendor transactions, every things looks correct , but from GL , the advance account not balance due to mentioned voucher not generated ..

Thanks in advance .

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SouravDam 11,730 on at

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Hi fadooodaf,

Even if you adjust the prepayment invoice through Apply as available in 'Vendor details' form; once this is applied, the voucher will be generated. Below is the example.

I posted a prepayment and then do not settle it during purchase order invoicing and posted the PO invoice. After that, if you take a look at vendor transactions, you will see below posted voucher as shown in 1st section where prepayment invoice voucher number PRE0000023, PO invoice voucher number INV0000074 and vendor payment journal voucher (where I settled this prepayment invoice during payment posting against it) VPAY000126 are showing.

But when you do Apply from 'Vendor details' form; an additional record is created with voucher number PP00000008 which is actually the adjustment of this prepayment invoice which you can see in the 2nd part of below screen shot.

Now, if you select this voucher PP00000008 and click on Voucher; system will show you below recorded journal.

After that you can generate the account statement for this advance account and you will find all posted and settled records there.

Kindly test this and update in this forum for any further query or concern in this regard.

Best regards,
Sourav Dam

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fadooodaf 47 on at

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Hello Sourav, thanks for your reply , herewith the prepayment trans. after apply from vendor detail.. I include voucher trans. ,Invoice, PrePayment after apply (From Revers screen )

You can see the voucher PRAV-002654 not show anywhere !!

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