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Budget Register Entry

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Posted on by DianaE

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Hi Guys,

We have updated our Budget Register entries for FY21 already, (Budgeting > Workspaces > Budget Register Entry *uploaded file with amounts* > Update Budget Balances).

Now we have just found out that we have missed a line for one of our uploads, and we needed to add an extra amount to the original posting.

Would you upload the remaining amount (Example: Updated the entry with 100 originally and we have to add another 50 to the original amount) by uploading the second jorunal just like below:

ENTRYNUMBER	LEGALENTITYID	BUDGETMODELID	BUDGETCODE	LINENUMBER	DATE	DIMENSIONACCOUNTSTRUCTURE	DIMENSIONDISPLAYVALUE	COMMENT	CURRENCYCODE	TRANSACTIONCURRENCYAMOUNT	AMOUNTTYPE
1	TTL	BUD2021	Original	1	31/03/2020	AS01-UK	735000-103---------UK	TTL Balance Sheet - Contingency	GBP	1000000	Expense

Or would you upload this as a Revision of the original budget?

We would be backdating this to the 31/03/2020 as per above.

I am just trying to make sure that this will show as a total balance once posted and not as a new balance for this budget model if that makes sense. As well as I would like to make sure that this will not impact anything at all and will just add the omitted amount.

Any ideas or help will be much appreciated. :)

Also, if you have any documents that you might have come across about this, please let me know!

Thanks a lot!

Diana

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AlinaC on at

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RE: Budget Register Entry

Hi Diana,

As per docs.microsoft.com/.../basic-budgeting-overview-configuration you should go with the following:

"The budget register entry is considered completed when the budget balances have been updated. On the Budget register entries page, click Update budget balances for a selected budget register entry or multiple entries. After you update the budget balances, the status of the budget register entry changes to Completed. Completed budget register entry can't be re-opened for edits. Therefore, if the budget data must be adjusted, you must create a new budget register entry instead of correcting data in the completed budget register entry."
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SouravDam 11,721 on at

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RE: Budget Register Entry

Hello Diana Elsasser,

There is a catch!

1st option: - Just make sure that the original budget which you completed before; is also activated with the Budget check result enabled.

If the green check mark is not updated in the "Original budget", that means no budget validation is recorded in system

In that case; you simply create a new budget register entry with all appropriate values and then update the budget balance with the green check mark. Then it will be actually your "Original budget" in system.

2nd option: - If point 1 is not satisfying, then go with the 2nd option. Which means; the "Original budget" is already validated with budget check mark enabled. Therefore; you can create a revised budget with all same account and dimension combinations but this time with appropriate amount.

Activate the new "Revised" budget register entry.

Kindly check and update the Forum.

Best regards,
Sourav Dam

Kindly mark this thread 'Yes' if this is answered your query which may help other community members in this forum.
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saurabh bharti 15,039 Super User 2024 Season 2 on at

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RE: Budget Register Entry

If entries are posted after upload than in my opinion it would be good to upload Revision.