Skip to main content

Notifications

Finance | Project Operations, Human Resources, ...
Suggested answer

Budget Register Entry

Posted on by 155

Hi Guys, 

We have updated our Budget Register entries for FY21 already, (Budgeting > Workspaces > Budget Register Entry *uploaded file with amounts* > Update Budget Balances). 

Now we have just found out that we have missed a line for one of our uploads, and we needed to add an extra amount to the original posting. 

Would you upload the remaining amount (Example: Updated the entry with 100 originally and we have to add another 50 to the original amount) by uploading the second jorunal just like below: 

ENTRYNUMBER LEGALENTITYID BUDGETMODELID BUDGETCODE LINENUMBER DATE DIMENSIONACCOUNTSTRUCTURE DIMENSIONDISPLAYVALUE COMMENT CURRENCYCODE TRANSACTIONCURRENCYAMOUNT AMOUNTTYPE
1 TTL BUD2021 Original 1 31/03/2020 AS01-UK 735000-103---------UK TTL Balance Sheet - Contingency GBP 1000000 Expense

Or would you upload this as a Revision of the original budget? 

We would be backdating this to the 31/03/2020 as per above. 

I am just trying to make sure that this will show as a total balance once posted and not as a new balance for this budget model if that makes sense. As well as I would like to make sure that this will not impact anything at all and will just add the omitted amount. 

Any ideas or help will be much appreciated. :) 

Also, if you have any documents that you might have come across about this, please let me know! 

Thanks a lot! 

Diana

  • Suggested answer
    AlinaC Profile Picture
    AlinaC on at
    RE: Budget Register Entry

    Hi Diana,

    As per docs.microsoft.com/.../basic-budgeting-overview-configuration you should go with the following:

    "The budget register entry is considered completed when the budget balances have been updated. On the Budget register entries page, click Update budget balances for a selected budget register entry or multiple entries. After you update the budget balances, the status of the budget register entry changes to Completed. Completed budget register entry can't be re-opened for edits. Therefore, if the budget data must be adjusted, you must create a new budget register entry instead of correcting data in the completed budget register entry."

  • Suggested answer
    SouravDam Profile Picture
    SouravDam 11,721 on at
    RE: Budget Register Entry

    Hello Diana Elsasser,

    There is a catch!

    1st option: - Just make sure that the original budget which you completed before; is also activated with the Budget check result enabled.

    26555.JPG

    If the green check mark is not updated in the "Original budget", that means no budget validation is recorded in system

    In that case; you simply create a new budget register entry with all appropriate values and then update the budget balance with the green check mark. Then it will be actually your "Original budget" in system.

    2nd option: - If point 1 is not satisfying, then go with the 2nd option. Which means; the "Original budget" is already validated with budget check mark enabled. Therefore; you can create a revised budget with all same account and dimension combinations but this time with appropriate amount.

    Activate the new "Revised" budget register entry.

    Kindly check and update the Forum.

    Best regards,
    Sourav Dam

    Kindly mark this thread 'Yes' if this is answered your query which may help other community members in this forum.

  • Suggested answer
    saurabh bharti Profile Picture
    saurabh bharti 15,039 Super User 2024 Season 2 on at
    RE: Budget Register Entry

    If entries are posted after upload than in my opinion it would be good to upload Revision.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

December Spotlight Star - Muhammad Affan

Congratulations to a top community star!

Community AMA December 12th

Join us as we continue to demystify the Dynamics 365 Contact Center

New! Quick response templatesâš¡

Save time with the new custom templates!

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 291,134 Super User 2024 Season 2

#2
Martin Dráb Profile Picture

Martin Dráb 229,928 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Product updates

Dynamics 365 release plans