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Microsoft Dynamics AX (Archived)

AX2012 Purchase requisitions for procurement categories

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Does anyone know why an approver cannot edit a purchase req once it has been submitted by a preparer?  In our company the preparer is not the purchasing agent so the agent must refine the purchase req with specifics like the item being purchased and the price however he cannot do this.  For example, an employee asks their supervisor for a new drill.  The supervisor enters a new purchase requisition for the drill.  He uses a procurement category.  In the Product name field he enters 18V Cordless drill.  He does not enter a price or a vendor because the purchasing agent will do that once he determines who to buy it from.  The supervisor submits the req and workflow routes it to the purchase agent.  Unfortunately the agent is not able to modify or update the req with specifics (other than the vendor).  Are we not understanding the process flow for requisitions?  Thanks very much.

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  • Suggested answer
    Community Member Profile Picture
    on at

    Hi Jeff,

    Please find the link for broad details realted to your scenario,

    technet.microsoft.com/.../gg242844.aspx

    Example 1 basically  explains your requirement,

    the workflow process for the purchase requisition includes the following steps:

    1.The preparer submits a purchase requisition for review.

    2.The purchasing agent receives a notification that requests the purchasing agent to verify the information in the purchase requisition. If required information is missing, the purchasing agent can add the information or return the purchase requisition to the preparer to add it. When the required fields have been filled in, the purchase requisition can move to the next step in the review process.

    3.The requester's manager reviews the purchase requisition.

    The purchase requisition may be routed to the requester's manager if, for example, the amount of the purchase requisition exceeds the requester’s spending limit for purchase requisitions. The requester's manager can approve or reject the purchase requisition, or return it to the preparer for changes.

    Let me know if you need technical help to implement it

    Please verify and update if it solves your problem.

  • Community Member Profile Picture
    on at

    This is excellent information.  I'd like to now add a piece of information.  For items like my example, a drill, the purchasing manager wants those items to be received in the warehouse using the arrival overview and item arrival journal because he does not want them in the actual purchase order.  The item arrival journal does not support receiving procurement categories.  So, on the purchase requisition the preparer enters an item number that is setup in the Item model group as a non-stocked item called Maintenance Supplies. This non-stocked item is added to the item list associated with the procurement category.  So when the preparer enters the item number on the requisition, the procurement category is automatically added to the req line.  However in this scenario, the Product name now cannot be altered from Maintenance Supplies  (to reflect specifically what is needed, Cordless Drill) and the price (set to 0 on the item) cannot be altered.  So the purchasing agent is stuck with not being able to edit the product name or the price.  Again, thanks so much for your information and if you have any thoughts for this scenario it would be most appreciated.  

  • Verified answer
    Community Member Profile Picture
    on at

    I think this is standard behaviour of Purchase Requisition, that once Item Name entered cant be changed, this is to maintain originality of the requisition.

    But I think we can have some customization so that Approver or Purchase Agent can update other fields apart from Item Name.

    Please let me know if this can fullfill your requirement.

    If so you will need development support for this.

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