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Finance | Project Operations, Human Resources, ...
Suggested answer

Payables Computer Checks

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Posted on by 1,938

We have 2 Batches that are stuck - both the batches are for Payables Computer Check

The first Batch has a Status of "Printing"  - If I attempt to select this batch from a different user/computer - the message is "the batch cannot be edited"

The second Batch has a Status of "Check Printing" - If I attempt to select this batch from a different user/computer - you cannot edit the batch or transactions in the batch use the use the post payables checks window to continue processing. If I attempt to post this batch - the message  is "Batch is being edit by: Please try later.

Please advise.

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  • AwalshGA Profile Picture
    AwalshGA 379 on at
    RE: Payables Computer Checks

    Jo, you saved me with your note about batch status 110 vs. 0.  I appreciate you taking the time to post.

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,788 Moderator on at
    RE: Payables Computer Checks

    Sounds like the process went all the way through with the exception of deleting the record out of the SY00500  table. I would delete that record. You could run check links after performing a backup to make sure everything is alright.

  • Sunil Chhabra Profile Picture
    Sunil Chhabra 1,938 on at
    RE: Payables Computer Checks

    Actually the checks did print - we are able to print a check register and they are also posted to the General Ledger.

    In sy00800 the batch status is 5.

    Thanks

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,788 Moderator on at
    RE: Payables Computer Checks

    Before you do anything you need to check how far in the batch process these checks got. Did they make it to the checkbook? Did the checks print? Did the transactions make it to the ledger? What happens if you log into GP as the user who started this process? Does it let the checks go through?

  • Suggested answer
    JodeRuiter Profile Picture
    JodeRuiter 978 User Group Leader on at
    RE: Payables Computer Checks

    Hi, be careful if it is a computer check batch, the status' on those are very specific.  If the checks have been printed and you set the batch status to 0 it will think they have not been printed and can cause issues.  If they have printed, change the check batch status to 110 not 0.

    This is a complete list of batch status' from Victoria Yudin's site for check and other batches.

    Francisco’s list of BCHSTTUS (Batch Status) in SY00500:

    [This is a much more comprehensive list posted by Francisco Hillyer in a GP Newsgroup – provided courtesy of e-mail by Robert Cavill – thanks Robert and Francisco!]

    0 – Available

    1 – Batch Posting

    2 – Batch Being Deleted

    3 – Batch Receiving Transactions

    4 – Batch Done Posting

    5 – Being Printed

    6 – Being Updated

    7 – Interrupted While Posting

    8 – Interrupted While Printing

    9 – Interrupted While Updating

    10 – Recurring Batch Errors / Transactions Did Not Post

    11 – Single Batch Error / Transactions Did Not Post

    15 – Error While Posting Computer Checks

    20 – Interrupted While Processing Computer Checks

    25 – Interrupted While Printing Computer Checks Align

    30 – Interrupted While Printing Computer Checks

    35 – Interrupted While Printing Computer Checks Align Before Reprint Computer Checks

    40 – Interrupted While Voiding Checks

    45 – Interrupted While Reprinting Checks

    50 – Interrupted While Processing Remittance Report

    55 – Interrupted While Processing Remittance Report Align

    60 – Interrupted While Printing Remittance Report

    100 – Processing Computer Checks

    105 – Check Align Being Printed Before Print Checks

    110 – Printing Computer Checks

    115 – Check Align Being Printed Before Reprint Checks

    120 – Voiding Computer Checks

    125 – Reprint Computer Checks

    130 – Remittance Report

    135 – Printing Remittance Align Form

    140 – Printing Remittance Form

  • cdinh Profile Picture
    cdinh 295 User Group Leader on at
    RE: Payables Computer Checks

    Hello -

    Here is the exact Batch status for your reference...

    support.microsoft.com/.../batch-status-codes-bchsttus-in-the-sy00500-posting-definitions-master

    Hope this helps!

    Cecile

  • Sunil Chhabra Profile Picture
    Sunil Chhabra 1,938 on at
    RE: Payables Computer Checks

    Cecile - would this suggested solution apply to both batches?  As each one has different Status.

    Thanks

  • cdinh Profile Picture
    cdinh 295 User Group Leader on at
    RE: Payables Computer Checks

    When this happens my usual approach is to unlock it using SQL Table.

    1. Run this script to find which batch got stuck.

    SELECT * FROM SY00500

    ORDER BY bachnumb

    2. Put the Batch ID to be updated...

    UPDATE SY00500 SET BCHSTTUS = 0, MKDTOPST = 0  WHERE BACHNUMB = '<BATCHID>'

    3.  Make sure the user is locking the batch - run this script..

    SELECT * FROM SY00800  

    4. If it does - unlock the user with that batch

    DELETE SY00800 WHERE  USERID = 'cdinh'

    5.  Now you can resume posting the computer checks.

    Friendly reminder:  Be extra careful when running Update or Delete statement! :)

    Regards,

    Cecile Dinh

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