priorities payments for vendor invoices

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Posted on by ahmed.kimo

530

Hi,

I need priorities the payments based on my cash flow , so i need to give capability to the SCM team to request for payment for the selected invoices based on that selection finance team have to proceed with the payment once they filter and approve the invoices which are selected by SCM team ,

For example :

1- There are 4 vendors sent invoices to be paid

vendor 1 1000

vendor 2 3000

vendor 3 5000

vendor 4 5000

2- Since i have done an agreement with the vendor i have to request the payments for sent invoices , but i can see that vendor 1 & vendor 2 & vendor 3 should receive the amounts since they finish their work but vendor 4 still has some issues to be done before request for payment so i will send

vendor 1 1000 +

vendor 2 3000 +

vendor 3 5000

= 9000

3- finance team they will receive 3 requests for 3 vendors , but they haven't cash flow so they have to select some of them to be paid and other invoices to be paid later , So finance department have selected

vendor 1 1000 +

vendor 2 3000

= 4000

4- Based on finance approval i have to proceed with 4000 and settle the invoices (1000 + 3000 ).

how to achieve that ?

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Ludwig Reinhard Microsoft Employee on at

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RE: priorities payments for vendor invoices

Hi ahmed.kimo,

Yes. The case management feature is just an online collaboration tool that can be used for informing people that they have to do something. There is no direct connection to the payment process.

If you would work with D365FO you could make use of MS-Flow to get this fully integrated and connected out of the box; yet, for on-prem AX2012 systems this is to my Knowledge currently not available.

Best regards,

Ludwig
ahmed.kimo 530 on at

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RE: priorities payments for vendor invoices

Hi Ludwig Reinhard ,

So in our case we will use it for keep the history and requests but once this "Case" has been approved and workflow completed , finance department have to start their work without any relation between "Case" management and payment proposal is it correct ?
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Ludwig Reinhard Microsoft Employee on at

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RE: priorities payments for vendor invoices

Hi ahmed.kimo,

To me this sounds like a case management workflow.

Here is an example for a quality issue: dynamicserppros.com/using-cases-to-track-quality-issues-and-complaints

Would something similar fit for your payment issue?

Best regards,

Ludwig
ahmed.kimo 530 on at

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RE: priorities payments for vendor invoices

Hi Ludwig Reinhard,

These are good information actually , but my problem is that , i need Non-financial people to request for the payments which are belongs to them , i another word , I'm SCM guy i need to inform finance department that we have to pay some invoices to one of my vendors so that will keep our relationship with that vendor , In which screen/process i can do that?
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Ludwig Reinhard Microsoft Employee on at

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RE: priorities payments for vendor invoices

Hi ahmed.kimo,

For selecting the urgent invoices you can possibly make use of invoice and payment groups.

Please see: dynamicsax-fico.com/.../invoice-groups-invoice-payment-groups

If there is not sufficient money to pay all three invoices then your accountants can select the invoices to be paid in the vendor payment proposal form and exclude the ones they want to pay later.

Best regards,

Ludwig