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Finance | Project Operations, Human Resources, ...
Suggested Answer

Applying Multiple Invoices To A Single Line Item Within A PO

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Hello, 

My team and I are having a difficult time with processing invoices against D365 purchase orders. For example, if we have a purchase order for an amount of $10,000 and we receive two invoices for the single line item (one invoice for $3,000 and another for $7,000) how can we separate these items to reflect each invoice, especially if the quantities don't align. When we invoice a line item with a PO, it only gives the option to key one invoice. I know that if the POs match the invoices exactly, we can remove the items not listed on the invoice and when we return, they will still be there. I'm just not sure how to reflect one single line item on the PO to match different invoices. We get a "failed" message everytime. Thank you!

I have the same question (4)
  • Suggested answer
    André Arnaud de Calavon Profile Picture
    303,730 Super User 2026 Season 1 on at

    Hi Ariel,

    Is this PO related to buying a service? If so, you can switch the quantity and amount. Instead of ordering qty 1 and amount $10,000 you can order qty 10000 and $1. You can then post the first invoice with quantity 3,000 which will be 3,000 * $1 = $3,000. The line remains open for the second invoice of 7,000.

  • metehandanyal Profile Picture
    97 on at
    Hello Andre,
     
    If its a product, not a service, how can we come through it ?
  • Suggested answer
    Arvind Bharti Profile Picture
    789 Super User 2026 Season 1 on at
    HI,
     
    You might need to think about way order and receipt is created. 
     
    In your case is QTY =1 or you have specific QTY for 3000 and 7000?
     
    If its 1 then you might go with Andre option
     
    but if its sperate and still variance then you might need to accept the variance with reason or additional approval.

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