Payment Journal Document No. Warning No Series

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Posted on by mbr

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Hello experts,

In the Payment Journal, when we run Test Report, what does it mean when there's a warning: "Warning, there's a gap in the no. series"? Note that in the payment journal grid, we sometimes filter and do not want to post all records in the payment journal. I looked in the backend and I don't see any reference to the no series.

Also, in that token, how come in the G/L Entry, the Document No sometimes skips? E.g., WIRE10100 and then next line is WIRE10104?

'appreciate your thoughts. Also, please advise what links to go to in order to research this further.

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Marcellus 2,735 on at

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Hi Mbr,

Regarding the payment journal document numbers,

I had a look at the test report and there is a code block that checks if the last and the current document no is the same or if the document no is incremented by one. This is only executed if you have a document no series assigned to the journal batch.

When you attempt to post with a gap in the number series the application will throw you this error message because you must follow the number series:
Document No. must be equal to 'X00002' in Gen. Journal Line: Journal Template Name=GENERAL, Journal Batch Name=TEST, Line No.=30000. Current value is 'X00003'.

I think the only way to get around this issue is to leave the no series blank in the journal batch and assign them manually on the journal or if you use the suggest vendor payments you can generate them automatically with the routine.

I tried to assign the posting no series to the batch as well because I thought if we get the posted document numbers during posting the error won't come up but it did so that is not a fix.

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tpupko 2,048 on at

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Hi,

If you use Serial no. for jornal batch you can use function - Renumber document number

System will change document numbers in journal lines.

Tatiana

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Bodhi 558 on at

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No. Series : if Manual Series checked, the Document No. can be changed manually

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