Recurring Purchase Invoice

(0) Share

Report

Posted on by Community Member

Can anyone tell me if we can enter Recurring PURCHASE invoice on monthly basis. Currently we have suppliers (eg amazon, rent etc ) who charges std amount month to month on the same day. I need to enter such charge as a monthly invoice . I need to setup these as a periodic invoice on a certain day filled with std vendor codes. is there a way to do this? more like a Recurring General Journal , but in the purchase invoice stage. i don't want to open and create an invoice then add std vendor codes.

even the std blanket Purchase order seem a bit long winded.

Can some one suggest a efficient method?

All i want is to run this as a periodic month event to open these invoices , attach invoice, change invoice no and post the vendor invoice

thanks

raga1

*This post is locked for comments

I have the same question (0)

All responses (5)

Answers (0)

Suggested answer

RobertasR 5,004 on at

Like (1)

Report

RE: Recurring Purchase Invoice

Hi,

check if you can attach the invoice to the Purchase Journal line and whether it stays with the Vendor Ledger Entry after posting. And if you can, then purchase journals are the best way. You lose the 'document' (as in Posted Purchase Invoice) but financially it is still a valid approach (especially if you can attach the actual scanned document to it), because it creates Vendor Ledger entry, VAT entries, PL entries, etc.

Then you might want to prepare templates in Excel and every month just copy-paste from Excel to Purchase Journal and post.

Robertas

Was this reply helpful? Yes No
Suggested answer

Community Member on at

Like (0)

Report

RE: Recurring Purchase Invoice

Thanks Alexander. Information was useful.

Was this reply helpful? Yes No
Suggested answer

Alexander Ermakov 28,094 on at

Like (2)

Report

RE: Recurring Purchase Invoice

There is functionality of Deferrals available (How to: Defer Expenses to the Period when Incurred - msdn.microsoft.com/.../mt574344(v=nav.90).aspx ).

Was this reply helpful? Yes No
Suggested answer

Ahmed Mohamed Rafik 3,049 User Group Leader on at

Like (1)

Report

RE: Recurring Purchase Invoice

You can use "Copy Document" Function to copy "Posted Purchase Invoice" or "Order", this will copy the purchase header and purchase lines.

Or you can use "Recurring Purchase Lines" to copy only purchase lines.

If you find this information helpful, Click Yes to Verify the answer to share with other community members.

Was this reply helpful? Yes No
Community Member on at

Like (1)

Report

RE: Recurring Purchase Invoice

Hi Raga1

When you create a new invoice you can use "get recurring purchase lines" under Actions. This let's you create a standard template for recurring invoice lines. You still need to enter vendor information though.

Was this reply helpful? Yes No