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Finance | Project Operations, Human Resources, ...
Suggested Answer

Bank Transaction Entry - Option: Enter Transaction vs Enter Receipt

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Posted on by 4
Hi All - technical GP back end question.  I'm trying to figure out what GP is doing in the background and why GP is programmed with what appears to be 2 ways to get the same result.  There must be something different otherwise why program these two procedures?
 
Under the /Bank Transaction Entry/ screen, OPTIONS are...
 
(1) Enter Transaction [sub-Types = (i) Cheque (ii) Withdrawal (iii) Increase Adjustment (iv) Decrease Adjustment]
(2) Enter Receipt [sub-Types = (i) Cheque (ii) Cash (iii) Credit Card]

If I want to post a $500 cheque receipt, what is the difference between using (1)Enter Transaction/(iii)Increase Adjustment VS (2)Enter Receipt/(i)Cheque?    
If I want to post a $500 cash receipt, what is the difference between using (1)Enter Transaction/(iii)Increase Adjustment VS (2)Enter Receipt/(ii) Cash?  
If I want to post a $500 credit card receipt, what is the difference between using (1)Enter Transaction/(iii)Increase Adjustment VS (2)Enter Receipt/(iii)Credit Card?
 
What is difference about /Enter Transaction/ vs /Enter Receipt/?
 
Both appear to produce the same JE
DR - Bank
CR - Revenue/etc
 
As an aside, if there is a GP User manual that answers this question.... (1) what is the link to the manual, and (2) exactly where in the manual should I look to read up on this on my own?
 
Please and thank you. 
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  • Suggested answer
    Lisa at AonC.com Profile Picture
    963 Super User 2025 Season 2 on at
    It appears my last reply to this post wasn't accepted so I'll try to send again with less detail.  😀

    Basically, Enter Transaction > Increase Adjustment is appropriate when the amount of the single transaction is how it will appear on the bank statement.  (DR Cash / Credit offset account; transaction increases checkbook balance)

    When you have multiple checks to include in a single deposit, entering each check with Enter Receipt (DR Cash / Credit offset account), and then grouping them with Bank Deposit Entry (increases checkbook balance) is usually a better process.

    Manual:  Bank reconciliation in Dynamics GP - Dynamics GP | Microsoft Learn - Chapter 4 - covers this.
  • Community member Profile Picture
    4 on at
    Thank you Lisa.

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