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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / General posting setup ...
Microsoft Dynamics NAV (Archived)

General posting setup required for purchases straight to a GL

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Posted on by Community Member

Hi Experts

our users create a lot of non-inventory purchases and use Type=G/L Account on the purchase line. I have created Gen Prod Posting Groups for the GL's in question and the associated setup in the Gen Posting Setup. My question though is why do i need to do the general posting setup (which essentially tells NAV what GL to post to) if the purchase line is already telling NAV what GL to post to?

Sorry if this is a dumb question but it's a bit of a pain doing this setup and the general posting setup table is growing exponentially!

thanks in advance

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  • Suggested answer
    azelaya59 Profile Picture
    azelaya59 2,807 on at

    Bear in mind how many GL accounts are affected when processing a transaction. You are entering a purchase invoice against a vendor. By default you are affecting the vendor's ledger and A/P.  Since you are going directly to a GL account, you are bypassing the Inventory Posting Group.  Now, think of how the General Posting Setup works. You have many different scenarios that payments and Vendors fall in to. That being said, the General Posting Setup uses the "Matrix" method of Gen. Bus. Posting plus the Gen. Prod. Posting groups to determine were the individual GL entries go. Remember, the General Posting Setup handles Sales, Purchase and COGS. Conceivably, the same vendor can sell you inventory or non-inventory items. The General Posting Setup will handle that.

  • Community Member Profile Picture
    Community Member on at

    Thanks Alfredo. So what you are saying is that although we specify a GL account on the purchase line, NAV still needs to use the general posting setup to lookup other GL accounts e.g. purchase variance, direct cost applied etc?

  • Verified answer
    azelaya59 Profile Picture
    azelaya59 2,807 on at

    Yes it does. You've only relieved the Inventory Posting portion by going directly to an GL account. All other requirements stay the same.

  • Community Member Profile Picture
    Community Member on at

    Thanks Alfredo

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