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Microsoft Dynamics NAV (Archived)

Payment Journal's Suggest Vendor Payment - How to get credit memos included on checks when taking payment discounts

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Posted on by 25

How do you get the Suggest Vendor Payment report to suggest Credit Memos when taking Payment Discounts?

I'm working in the Payment Journal and using the Suggest Vendor Payment report. I'm not able to get NAV to include Credit Memos in the suggested Payment Journal Lines, when the Suggest Vendor Payment is only returning payments where Payment Discount are taken.

Here's how to recreate the scenario: Use a vendor with 2%/10, net 30 payment terms. Post two Purchase Invoices and one Purchase Credit Memo using a Posting Date and Document Date of 1/1/16. For the two Invoices, use the 2%/10, net 30 terms, but for the Credit Memo set the due date to 1/1/16 (like, use a COD Payment Term). Make the amount $1000 for each of the Invoices and the Credit Memo. As a result you'll have three Vendor Ledger Entries with Due Date and Pmt. Discount Date values of the following:

Invoice 1: Due Date: 2/1/16, Payment Discount Date: 1/11/16
Invoice 2: Due Date: 2/1/16, Payment Discount Date: 1/11/16
Credit Memo 1: Due Date: 1/1/16, Payment Discount Date: blank

Open the Payment Journal and run the Suggest Vendor Payment report, using the following configurations: Last Payment Date = 1/11/16, Find Payment Discount = True, Posting Date = 1/5/15. There are other values required, but the above are what's needed in order to recreate the issue.

I've done a lot of testing on this and am not seeing how to get NAV to take both the discounts and credit memos in a clean reasonable process. I've identified a way that only "kind of work" by running the Suggest Vendor Payment report twice (once with a Last Payment Date +30 days in the future and one with a reasonable Last Payment Date), but this opens up some unreasonable follow-on issues, which make it impractical. I can outline these if needed. 

Basically, I'm just wondering how everyone does this seemingly basic thing in the Payment Journal: suggest payments that take both payment discounts and credit memos. It seems to me like this would be desirable by a lot of users. 

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  • Suggested answer
    Jens Glathe Profile Picture
    6,092 on at

    Hi Bradley Roberts,

    I did some digging in the history of this function and I think I found the cause. It's a bug, introduced with NAV2013. There was some code refactoring going on, but apparently not for the better:


    151116_5F00_ClearNegativeIssue.png

    The issue lies in the algorithm how non-payable vendor ledger entries are removed from the payment proposal set. In the old algorithm (until 2009), this happened only once. In the new one, it can happen (at least) twice, with only parts of the balance due of the vendor being considered. This can lead to the omission of the credit memo. IMO, the "old" method is slower, but it is the safer one.

    Please send me a private message if you need help to fix this issue.


    with best regards

    Jens

  • Suggested answer
    broberts Profile Picture
    25 on at

    Hi Jens Glathe,

    Thank you for the response. We're not going to try to fix this programatically, right now. I certainly hope Microsoft does enhance this in the future, however, as I view this as a noteworthy functional limitation.

    In case it's helpful for anyone else in the future, here's how we're going to work around this.

    Basically, our customer is not going to use Payment Terms on Vendors that will generate a different Due Date and Pmt. Discount Date. Specifically, they're not going to use Payment Terms on Vendors similar to the 2/10 net 30 term--rather, they'll use a 2/10 net 10 Payment Term, in its place. By making the net payment date the same as the discount date on the Payment Term, the Due Date and the Pmt. Discount Date will calculate as the same date, on the Vendor Ledger Entry. The result of this is that, when the Suggest Vendor Payment function is run, with the Find Payment Discounts option checked, NAV will both take payment discounts and suggest taking Credit Memos.

    This is kind of a clunky workaround, as this only works for them because they always want to take payment discounts. If that was not true, this workaround wouldn't be an option for them.

    Thanks,

    Bradley Roberts

  • Verified answer
    Jens Glathe Profile Picture
    6,092 on at

    Hi Bradley Roberts,

    that's okay with me :) I have implemented the change for us and our customers anyway. For reference, a NAV2016 (DE) version can be downloaded here. I will issue this as a bug via partnersource, too. Maybe Microsoft will fix it ;)

    best regards

    Jens

  • broberts Profile Picture
    25 on at

    Thank you, Jens. I appreciate your assistance and follow-up.

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