Create PO and invoicing without quantity

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Hi,

i created a service item and i attached it to an item module group that is none stocked item.

am trying to create a PO with no quantity for this service, i can confirm the PO but i can't invoice it when quantity is zero.

basically its a service and it doesn't have a stock nor quantity, just a service that i would invoice partially based on unmeasured deliverables.

so is there any setting or parameter that is incharge of posting invoice without quantity ?

or is there any alternative solution?

AX 2012 R3

regards

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Javirrubio 965 on at

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No, you can't post an invoice from a PO when the quantity is 0. If you have defined the item as non stackable why don't you put a 1 quantity and process it? It won't affect your stock. If the only thing you want is to create an Invoice why don't you use an Invoice journal? You won't need any items

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Community Member on at

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Hi,

Thanks for the reply, basically because am buying a service and I want to print po and perform and every thing.

I can't put a quantity of 1 because my main issue is that I want to invoice partially.

Exaplme:

Service item quantity zero but I will key the net amount 1000$, later on I will invoice 200$ the 300$ then close it with 500$.

Its a service and it have a milestone to invoice but these milestones are undefined.

So when I put quantity 1 and I invoice 1 with amount of 200$ the system actually consider the po as invoiced.

Why ax works this way, its a service and none stock, how could we have a quantity, its a service.

Regards

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André Arnaud de Cal... 301,009 Super User 2025 Season 2 on at

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Hi,

Also for a service item you need to use a quantity. It can be the value 1. Without the quantity there is no line amount and nothing to post.

When the inventory model is set to be not stocked, this service item will not create inventory transactions.

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Omar Dimech 2 on at

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Hi

Did you try using procurement categories? you still need a quantity but no need to maintain the items list for such services..

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André Arnaud de Cal... 301,009 Super User 2025 Season 2 on at

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I had missed the first two replies on this question.

You can probably use $ 1 as unit price and enter the price in the quantity field. Then you can post the invoices using the quantity field to specify the invoice amount.

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Community Member on at

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Hi,

Thanks for all the replies, but I simply want to create a PO with no quantity and only net amount.

Any setting to force ax to ignore the quantity and look at the net amount only?

Regards

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Omar Dimech 2 on at

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Why do you need the Purchase Order? Purchase Orders require quantity. Did you look into the Invoice Journal functionality (AP)?

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André Arnaud de Cal... 301,009 Super User 2025 Season 2 on at

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There is NO setting to ignore the quantity.

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Arne Klinge 35 on at

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Does not freetext invoice cover this? Or is that only for sales orders¿

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André Arnaud de Cal... 301,009 Super User 2025 Season 2 on at

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Hi Arne,

Thanks for your contribution. The free-text invoice is only related to customers. And also has no relation with sales orders.

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