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Permissions needed in Business Central to send Power Automate Approval Requests

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Posted on by JS-06051616-0

Hi there,

Does anyone know the key permissions needed to get a Power Automate approval request to run from BC to Flow?

Just using a relatively basic PO approval to Flow and Teams.

Key Notes:

- Approval runs fine from user with Super permissions.

- When I reduce the permissions (big client, 16 reduced roles needed), the request approval submission does not make it to Flow. IE does not show up in the runs.

- On the reduced permissions, I have:

- Automate - exec permissions set

- Run the record permissions from a user with Super and added everything it recorded

- Run the performance profiler from a user with Super and checked the full call tree against the permission set and everything was there

- Added all 'Report' and 'System' permissions

Any ideas/help appreciated!

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Dynamics 365 Business Central

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Gerardo Rentería Ga... 25,157 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Approval Request Entries Page Permissions

Permissions error on power Automate for originator of document

Approval Flow - Permission Set

Best Regards
Gerardo

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YUN ZHU 95,329 Super User 2025 Season 2 on at

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Hi, Try using the following method to record all permissions of the super user when running to see if there are any deficiencies.

Dynamics 365 Business Central: How to create or modify permissions by recording your actions (Record Permissions)
https://yzhums.com/10068/

Hope this helps.

Thanks.

ZHU

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JS-06051616-0 6 on at

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Hi @YUN ZHU,

- I have already run the permissions recorder from a user with 'Super' then added all of those permissions in to the reduced users permissions set. When submitting the approval request after that, the entry never even creates a 'run' in flow. There is no fail record etc, it just never gets there. Runs completely fine from the Super user.

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YUN ZHU 95,329 Super User 2025 Season 2 on at

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Is it a license issue?
The super user you mentioned did you add Super permissions to this user or did you user another user?

Thanks.

ZHU

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KB-08051358-0 4 on at

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Hello @JS-06051616-0,

I'm facing the same issue—where the Power Automate flow only runs when triggered by an action from a super user, but doesn’t trigger otherwise. Have you found a solution, or do you know which permissions need to be granted to the user for it to work correctly?

Thanks,

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