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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Permissions needed in ...
Small and medium business | Business Central, N...
Suggested Answer

Permissions needed in Business Central to send Power Automate Approval Requests

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Posted on by JS-06051616-0 6
Hi there,
 
Does anyone know the key permissions needed to get a Power Automate approval request to run from BC to Flow?
Just using a relatively basic PO approval to Flow and Teams.
 
Key Notes:
- Approval runs fine from user with Super permissions.
- When I reduce the permissions (big client, 16 reduced roles needed), the request approval submission does not make it to Flow. IE does not show up in the runs.
- On the reduced permissions, I have:
       - Automate - exec permissions set
       - Run the record permissions from a user with Super and added everything it recorded
       - Run the performance profiler from a user with Super and checked the full call tree against the permission set and everything was there
       - Added all 'Report' and 'System' permissions
 
Any ideas/help appreciated!
Categories:
Dynamics 365 Business Central
I have the same question (0)
  • Gerardo Rentería García Profile Picture
    Gerardo Rentería Ga... 26,483 Most Valuable Professional on at

    Hi, good day
    I hope this can help you, and give you some hints.

    Approval Request Entries Page Permissions

    Permissions error on power Automate for originator of document

    Approval Flow - Permission Set

    Best Regards
    Gerardo

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 100,554 Super User 2026 Season 1 on at
    Hi, Try using the following method to record all permissions of the super user when running to see if there are any deficiencies.
    Dynamics 365 Business Central: How to create or modify permissions by recording your actions (Record Permissions)
    https://yzhums.com/10068/
     
    Hope this helps.
    Thanks.
    ZHU
  • JS-06051616-0 Profile Picture
    JS-06051616-0 6 on at
    - I have already run the permissions recorder from a user with 'Super' then added all of those permissions in to the reduced users permissions set. When submitting the approval request after that, the entry never even creates a 'run' in flow. There is no fail record etc, it just never gets there. Runs completely fine from the Super user.
  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 100,554 Super User 2026 Season 1 on at
    Is it a license issue?
    The super user you mentioned did you add Super permissions to this user or did you user another user?
     
    Thanks.
    ZHU
  • KB-08051358-0 Profile Picture
    KB-08051358-0 4 on at
    Hello @JS-06051616-0,

    I'm facing the same issue—where the Power Automate flow only runs when triggered by an action from a super user, but doesn’t trigger otherwise. Have you found a solution, or do you know which permissions need to be granted to the user for it to work correctly?

    Thanks,

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