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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / General Ledger Parameters
Microsoft Dynamics AX (Archived)

General Ledger Parameters

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Posted on by Dynamics-Consultant 202

Hi,

Could anyone out there tell me in full what the "Summarise Accounting Entries" field in Batch Transfer Rules header under General Ledger Parameters may have an affect on? Reason being when posting a free text invoice against a customer under sales ledger it wasn't updating the voucher field in the Voucher Transactions form in General Ledger and we found out it was because of this field. But, before we make a permanent change would it have a knock on affect of anything else when it is set to 'no' instead of 'yes'?

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  • Suggested answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Hi Dynamics Consultant,

    This Summarize field is not related for getting no voucher transactions. If the Transfer mode is Scheduled batch, you need to ensure a batch job for transferring the sub-ledger entries is running for this legal entity.

    You can also set the transfer mode to a-synchronize or synchronize. Then you don't need the batch job.

    The summarize entries setting will cause the accounting entries to be cumulative where the voucher number will be in the subledger only. If you want better traceability I would not summarize the entries.

  • Dynamics-Consultant Profile Picture
    Dynamics-Consultant 202 on at

    Hi,

    It's the Voucher ID field it relates to in the Voucher Transactions form rather than the whole form itself. I'm not quite sure what you mean. If I select this to read 'No' it resolves the issue but - I'm not sure what else it may have an effect on?

    Regards

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Hi,

    I think we are not on the same page now. Can you explain you last reply? What do you mean with "It's the Voucher ID field it relates to in the Voucher Transactions form rather than the whole form itself."?

  • Dynamics-Consultant Profile Picture
    Dynamics-Consultant 202 on at

    Hi,

    When the Free Text Invoice is posted in Sales Ledger, it creates a Voucher Transaction against the customer and in General Ledger > Voucher Transactions it creates a record there. In the General Ledger > Voucher Transactions there is a field called Voucher ID, which is related to the Free Text Invoice. This is currently blank - But, if we select the "Summarise Accounting Entries" field in the General Ledger Parameters to 'No' the Voucher ID field in the Voucher Transactions form in Geneal Ledger starts to populate when you post Free Text Invoices.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,035 Super User 2025 Season 2 on at

    Yes, that is correct. This is what I tried to mention in the last part of my first reply. Imaging you have 3 invoices

    Customer 1; invoice INV-001; amount 400

    Customer 2; invoice INV-002; amount 300

    Customer 3; invoice INV-003; amount 200

    In the GL you get the next lines when you have chosen to NOT summarize the entries:

    Voucher ; Main account ; Amount

    INV-001 ; CustAccount  ; 400

    INV-001 ; Turnover        ; -400

    INV-002 ; CustAccount  ; 300

    INV-002 ; Turnover        ; -300

    INV-003 ; CustAccount  ; 200

    INV-003 ; Turnover        ; -200

    When it is set to summarize YES you will probably get two lines:

                 ; CustAccount  ; 900

                 ; Turnover        ; -900

    Then the voucher numbers are stored in the table SubledgerVoucherGeneralJournalEntry.

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