Microsoft Dynamics AX (Archived)

Business Process flow for Supply Chain

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Posted on by Community Member

I want to discuss the best possible solution to manage the below scenarios.

We receive Purchase Order from the Customer for items, we will be generating the Purchase Orders for the vendor, who will delivers it directly to the customer without receiving in our warehouse.
There are cases where we purchase item from vendor1 , ship it to some other vendor2 for services like cutting, etc. and then once we receive from vendor2, ship the items to the customer.

Please help me in understanding the solution of the above mentioned process. Thanks

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Yohann Rolland Axcible 3,111 on at

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Hi,

we need more details here :

- is vendor2 doing subcontracting for vendor1?

You cannot manage everything in your ERP, what happen between the intercompany flow (vendor1 and vendor2) would be difficult to track in Ax.

You need first to focus on this : what is the supplier your ordering to (I assume vendor1), what is the supplier that deliver you (vendor2), what is the supplier that invoice you (one invoice ? two separate invoice ?)

Then you have some setup you can play with : a specific Warehouse with the product owner setup checked, the invoice account setup in the supplier record, etc.
guk1964 10,888 on at

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Its not really feasible to handle such broad questions with the necessary depth in such a forum- it needs an experienced Ax supply chain consultant;s input.

So at high level:

1. Ax supports drop ship, and multidelivery addresses but it can get messy when customs, and or shortages are involved - so be clear on the physical processes before you decide on how to execute in Ax, and at what point does ownership of the goods change hands e.g. on shipment, or on receipt.

2 This Is a sub contract job for which you have to decide on whether the product you receive form Vendor B has a different item code than the one from Vendor Ax and whether a bom is needed to show the relationship and get the costs right. You cannot sesnibly issue to B if you have not received from A so you may need to amke B;s location, a warehouse or at least a location, in your system. You will also need to look at how to pay vendor B and will probably need to set up a stocked service item. Also how you reconcile stock at B at month end.
Community Member on at

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No, Vendor2 is doing subcontracting for us. both the vendors are seperate, it is just like we get computer hardware from vendor 1 and then we send it to vendor2 for installation of softwares.
Community Member on at

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Hi Magic1949,

The physical process is clear, but i am facing difficulties in getting it done in AX. Here is a summary of what I want to achieve

Customer issues PO to us for procurement and services of a Computer.

We order Computer from vendor A on CIF basis, the shipment reaches the port. we get it cleared from the port and then bring to our warehouse.

Then we create a service PO(subcontract) to another vendor B and ship the computer to him. He perform the service(installation of software) on computer and then ship back to our warehouse on Ex-Works basis.

We ship the computer to the customer

How this entire process will be managed in a sales order. Preferably without the subcontract feature in the production module.
André Arnaud de Cal... 301,020 Super User 2025 Season 2 on at

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Hi Mudassar,

Related to question 1: You can use direct delivery for it. When the vendor informs you that the goods were shipped, you can post the PO receipt which will then also create the sales packing slip. You only have to send the invoice then.

Question 2: What do you want to achieve costing wise? Do you need to include duties and also the vendor 2 service costs in the cost price of the item?
Community Member on at

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Thanks Andre,

I agree with the direct delivery, can i add the duties and other clearing charges in the cost while using direct delivery ?

Secondly as far as question 2 is concerned, Yes I want to include duties and vendor 2 service cost in the cost price or the item. Are you thinking about making separate purchase orders for service item?
Henrik Larsen 646 on at

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Hi Mudassar, thanks for sharing. Regarding scenario 1, I would like to think that setting the order up as direct delivery would work for you. This way, the goods are delivered directly to the customer without the need to put them through the warehouse. Technically, yes the inventory transactions will show an invoice-through transactions, but I guess that wouldn't be a problem.
Henrik Larsen 646 on at

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Regarding scenario 2, would it not be fair to say that this scenarios could be handled through sub-contractor functionality in the Production control module? I know you need to create a BOM, to support the scenario, but the functionality is all there.
guk1964 10,888 on at

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Drop ship from vendor A and receive at vendor B actual location - and do that in your system into a virtual warehouse that represents vendor B

Vendor B complete his work and send the item back to you- you transfer the stock to your main warehouse. You can pay him against a free text invoice,

For more visibility of supply date/ quantity- give the processed item a different item code and raise a PO for that to receive and pay against. You have to expense off the other item at that point You can get the vendor to stock check the virtual warehouse monthly for reconciliation.
Community Member on at

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Drop ship and the virtual warehouse seems to be good option, but if I create seperate PO which I want to process, how can the item and quantities corelate with each other?