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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Cannot Hire This Appli...
Finance | Project Operations, Human Resources, ...
Answered

Cannot Hire This Applicant. Applicant is already Hired

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Posted on by JBurgess 74

I have a client that is attempting to use the "hire" function. They have an applicant in GP, but after filling in the information to "hire" the applicant. GP is throwing a message that the applicant has already been hired. There does not seem to be an employee ID with this applicant information.

pastedimage1595970982768v1.png

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Microsoft Dynamics GP
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  • Suggested answer
    Andrea Melroe Profile Picture
    Andrea Melroe 3,437 on at
    RE: Cannot Hire This Applicant. Applicant is already Hired

    Hi JBurgess,

    The only time I’ve seen this message crop up is when the employee has already been hired. With that  said, there are several tables that are updated when an employee is ‘hired’ and the user chooses to then save the employee record in the Employee Maintenance window. I wonder if some of these tables already have records in them, and that’s what is causing the problem?

    Here are the tables that are updated when a user completes the hiring process:

    SELECT * FROM UPR00100 WHERE EMPLOYID = '6297'

    SELECT * FROM UPR00102 WHERE EMPLOYID = '6297'

    SELECT * FROM UPR00111 WHERE EMPLOYID = '6297'

    SELECT * FROM UPR00904 WHERE EMPLOYID = '6297'

    SELECT * FROM APR00100 WHERE EMPLOYID = '6297'

    SELECT * FROM HR2EMP02 WHERE EMPID_I = '6297'

    SELECT * FROM HR2SAL01 WHERE EMPID_I = '6297'

    SELECT * FROM MPOSMAIN WHERE EMPID_I = '6297'

    SELECT * FROM MPOSHIST WHERE EMPID_I = '6297'

    I suggest you check these for the employee in question. I created the scripts above to be specific to the employee id I’m seeing in your screenshot.

    With that being said: If you don’t see any records associated with this employee id, then also check for the employee name as well. It’s possible this employee was already hired with a ‘different’ employee id.

    I hope this helps!

    Thank you for using Dynamics Communities,

    Andrea Melroe | Sr. Technical Advisor | Microsoft Dynamics GP

  • JBurgess Profile Picture
    JBurgess 74 on at
    RE: Cannot Hire This Applicant. Applicant is already Hired

    Thanks for the idea Andrea. I ran those scripts and didn't return and results. I also checked for the name, and no records for that either.

    Any other suggestions?

  • Verified answer
    Andrea Melroe Profile Picture
    Andrea Melroe 3,437 on at
    RE: Cannot Hire This Applicant. Applicant is already Hired

    Yes, I have one more idea on this.

    The HR2APP12 table in the DYNAMICS database is the table that stores applicant information. When the applicant is hired, the STATUS0_I field is updated to be a 4 (for hired). Check to see if the STATUS0_I field is a 4 for this applicant. If it is, update it to be 0, and then try to hire the applicant again.

    I hope this helps!

    Thank you for using Dynamics Communities,

    Andrea Melroe | Sr. Technical Advisor | Microsoft Dynamics GP

  • JBurgess Profile Picture
    JBurgess 74 on at
    RE: Cannot Hire This Applicant. Applicant is already Hired

    Thanks Andrea! It looks like that HR2APP12 table was the culprit here. This fixed the issue and everything seems to be working correctly. Thanks for your help!

  • Andrea Melroe Profile Picture
    Andrea Melroe 3,437 on at
    RE: Cannot Hire This Applicant. Applicant is already Hired

    You are very welcome!

  • pitchnhire542 Profile Picture
    pitchnhire542 2 on at
    Cannot Hire This Applicant. Applicant is already Hired
    What are the essential features to look for in Applicant Management Software to improve and streamline the recruitment process?
     
    Selecting the right Applicant Management Software (AMS) is crucial for optimizing the recruitment process. Several key features contribute to the effectiveness of an AMS in enhancing the recruitment journey. When evaluating options, PitchNHire stands out as a comprehensive solution that incorporates these essential features to streamline and improve the entire recruitment process.
     
    Essential Features to Improve and Streamline the Recruitment Process in Applicant Management Software (AMS):
    A user-friendly interface ensures easy navigation for recruiters and hiring managers, reducing the learning curve and enhancing overall usability.
    Customization features allow organizations to tailor the AMS to align with their specific recruitment workflows and requirements, ensuring flexibility and efficiency.
    AMS should provide tools for efficient candidate tracking, from resume parsing and application status updates to interview scheduling and feedback collection.
    Collaboration tools facilitate communication and decision-making among hiring team members, promoting a cohesive and synchronized approach to recruitment.
    Automation features, such as resume screening and interview scheduling, save time, reduce manual efforts, and contribute to a more streamlined recruitment process.
    Reporting and analytics tools offer insights into recruitment metrics, enabling data-driven decision-making, performance tracking, and continuous process improvement.
    Seamless integration with other HR tools and business systems ensures a cohesive ecosystem, eliminating data silos and providing a unified view of talent management.
    Features that enhance the candidate experience, such as transparent communication, automated updates, and a user-friendly application process, contribute to a positive employer brand.
    A strong focus on compliance with data protection regulations and robust security measures ensures the confidentiality and integrity of candidate information.
     
    In summary, the essential features in Applicant Management Software to improve and streamline the recruitment process include a user-friendly interface, customization options, efficient candidate management, collaborative hiring features, automation, comprehensive reporting, integration capabilities, candidate experience enhancement, and a commitment to compliance and security. Choosing PitchNHire ensures a powerful and tailored solution that addresses these key requirements, contributing to a more effective and successful recruitment process.
     
     

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