Release Later Handling

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Posted on by Latonia Reed

I saved a batch with "Release Later" handling. However, when I retrieve it later the handling changed to "No Action." Why does it change?

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Brian_IL 715 on at

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RE: Release Later Handling

Values for Batch Status, from the SL Help menu - Batch table schema:

Indicates the status of the batch in the posting process.
Released Statuses:
P = Posted - has been released and posted to the general ledger.
C - Completed - for batches that never post to GL (typcially recurring batches of some type or zero balance documents), so they won't be posted.
U -Unposted - has been released but not yet posted to the general ledger
D - Deleted - indicated the batch was deleted in GL in init mode. It is usually used to update a new database.

Unreleased Statuses:
B = Balanced - available for release process
H - On Hold
V - Voided - deleted by user
S - Partially Release (Suspended Release) indicates that the batch did not make it all the way through the release process. When using Release Now handling, the batch is automatically set to this value prior to beginning the release process.

M - Multiple Installment

AP Check batch statuses:
K - Keep
R - Ready to be printed

HANDLING, from the <F1> context sensitive screen help:
Batch management function performed upon batch entry completion (how the batch is handled when you finish working on the batch in this window); options are:
· Hold — Save the batch for future editing or additions and change Status to On Hold.
· Release Later — Balance the batch; change Status to Balanced if the batch is in balance. A Balanced batch can be released for posting on Release General Ledger Batches (01.400.00). You can also return to Journal Transactions (01.010.00), retrieve the batch, and change the handling to Release Now.
· Release Now — release the batch for posting on completing the batch (after selecting Finish, New, or Close). When the batch is released, a batch control report will be printed if you have selected the Automatic Batch Control Reports option in GL Setup (01.950.00).
· No Action — Leave the current batch status unchanged.

The difference between Hold and No Action is noticed with batches that have a Status of Balanced. When a batch on Balanced Status is retrieved, if the user changes the Handling to Hold, the Status will be changed from Balanced to On Hold. If the Handling is left at No Action, the batch will remain with a Status of Balanced.
Latonia Reed 10 on at

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RE: Release Later Handling

Also, does the document handling change if it balanced and you saved it as release later. If you not able to release it now, will the handling automatically change to no action?
Latonia Reed 10 on at

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RE: Release Later Handling

What does the different document status mean? For example B,S , etc
Brian_IL 715 on at

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RE: Release Later Handling

The Status field reflects the current batch status: on hold, balanced, unposted, and posted are the most common status. Handling is what action you choose for the batch.

"No Action" handling is where you choose to leave the current status unchanged, which from your description would currently be a Balanced status (from choosing release later in handling). Choosing "Release Now" handling would direct SL to attempt to release the batch after changing focus to another batch or closing the screen.