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Cost posting when purchase invoice is booked after sales invoice

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Posted on by 90

I have a typical accountants question I think.

In the company I work for we are not using the logistical part of NAV for cost posting. I used to do this for my previous employer. I'm now in a test environment and have turned on:

- Automatic Cost Posting

- Expected Cost Posting to GL

- Automatic cost adjustment set to "Always"

All entries go as expected for PO's where we now what price we are buying for. The financial impact is booked as I expect it.

But in my company this is only a small part of what we do. I work in a marketing company for soft fruit, where we sell fruit on a commission base. Therefore 80 to 90% of our sales is done, then we calculate the price back to growers and created a pruchase invoice after all sales invoices are created.

If I look in the Item Ledger Entry there is no issue, the costs are booked to the correct sales lines, it gives a good profitability overview.

But I hoped the system would take the correct actions to show a correct financial overview on GL level, but I have the feeling it doesn't do that.

What I've done is did a receipt in 01/11, a sales on 10/11, 15/11 and 21/11.

After that I booked a purchase on 16/11, ran the "Adjust Cost - Item Entries" and "Post Inventry to GL" jobs.

After that I looked at GL with the date ..15/11. I hoped I would see the COS for the sales I did before the Purchase invoice is booked, because I expected the jobs would have created the necesarry entries to show a correct Financial overview. I'm checking this as we have a monthly period end close.

Of course I can correct the entries by accruals through the recurring journal, but I was hoping there is another job or report which could solve the issue.

But I was hoping I missed a job or function in NAV, which could solve this issue. Is there someone who can help out?

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  • Suggested answer
    Vicki June Profile Picture
    Vicki June 40 on at
    Re: Cost posting when purchase invoice is booked after sales invoice

    If I am understanding you correctly, you posted the purchase on 16/11 but you are looking for GL entries upto 15/11.  Try looking at the sale in the Item Ledger, then go to the value entry for that sale.  If the Purchase cost has changed the Sales Cost there will be an entry in this table from there you can navigate to the GL.

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