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Vendor Disbursement Journal Workflow - Issue with Subject Line and Body

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Posted on by MS-29042149-0

We have a Vendor Disbursement Journal Workflow in place, and we need to adjust the subject lines for three email notifications. Currently, our email template uses %subject%, and the existing subject lines are as follows:

1. Workflow Started

2. Please approve vendor payment journal

3. Approved

Questions:

1. Can we change “Workflow Started” to “Vendor Payment Workflow Started”?
We’re uncertain due to the use of an email template.

2. Is it possible to include the vendor payment journal and journal batch number in the “Approved” subject line?

Additionally, we’ve noticed repetition in the email body regarding the journal batch number. Our current format is:

Journal Batch Number: GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111,

We use the following placeholder in the body: “Journal Batch Number: %Ledger journal table.Journal lines.JournalNum%.”

How can we eliminate this repetition?

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Waed Ayyad 9,135 Super User 2026 Season 1 on at

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Waed Ayyad 9,135 Super User 2026 Season 1 on at

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Hi,

1. Can we change “Workflow Started” to “Vendor Payment Workflow Started”?
We’re uncertain due to the use of an email template.

2. Is it possible to include the vendor payment journal and journal batch number in the “Approved” subject line?

Additionally, we’ve noticed repetition in the email body regarding the journal batch number. Our current format is:

Journal Batch Number: GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111, GJ-0000111,

We use the following placeholder in the body: “Journal Batch Number: %Ledger journal table.Journal lines.JournalNum%.”

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saurabh bharti 15,059 Moderator on at

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Hi,

Let try answering this:

1. I think when you select the approval step on workflow and there if you define the content as vendor payment workflow started, it is going to pick the same text

2. On journal batch number , can you check if placeholder is picking from the line table or header table of journla?

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MS-29042149-0 62 on at

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Hi Saurabh,

1. The current email template has the "Subject" as %subject%. So I'm not sure whether we can specify different subjects for different notifications?

For example, "Started" notifcation email subject line is "Workflow Started" we want to update this to "Vendor Payment Workflow Started".

Second notification we want to change is the "Approved" email, the current subject line is "Approved", we want to include vendor payment journal and batch number in the subject line. As we are using an email template with "Subject" as %subject%, how would we go about this?

2. How would I check if it is picking from the line table or header table of journal? Currently, in placeholder it is this one:

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