Hello Rosemary,
For the POP side, the remove options will only address the Purchase Tables. It will not touch the Inventory or GL records. if you want to remove these as well, you will need to use the remove options from those modules.
You are correct with only being able to select one at a time. This is because they are different types.
In regard to the difference between Include Account Distributions and Account Distributions, the Include Account Distributions, this is under the receipt option. It allows you to remove the Account Distribution History associated with the receipts you want to remove from history.
Receipt
Mark to remove receipt history. If you're keeping receipt history, line by line detail of all the information entered on each receipt has been kept, including landed costs, lot numbers, serial numbers, and bins. Receipt history will be updated when a receipt is posted or voided. Once receipt history has been removed, the documents in the range you've removed won't be printed on the Receivings Transaction History Report.
You also can mark Include Account Distributions to remove the account distribution history associated with receipts that you want to remove from history.
The account distribution is a separate option. It allows you to remove just the distribution history.
Account Distributions
Mark to remove account distribution history. If you're keeping account distribution history, a detailed record of each amount that was posted to each posting account has been kept. Distribution history includes a detailed listing of each account and amount posted to the General Ledger, including the audit trail code, account number, account description, and debit or credit amount. Distribution history will be updated when a receipt is posted. Once account distribution history has been removed, the documents in the range you've removed won't be printed on the Distribution History Report.
Once the data is removed it is gone. There is no way to get it back. The GL will keep the reference for the GL Record, but you wont be able to drill back to the pop side. You wont be able to use the GL Side to recreate the pop side down the road. If you think you might need this info down the road, I recommend setting up an historical company database that you can restore a backup to that contains the information before you do any removal. This way you have the original stored that you can revist if needed.
I hope this helps!
Thank you!
Brandon Jarrett | Microsoft Support Engineer.
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