What are entries I need to make for a returned payment related to payroll

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I made a payroll payment to an US employee. If the payment left my bank let say on Sept 23 but then returned to my bank on the next day Sept 24, what would be the right entries to make for this case? I don't want to void the payment entry in Great Plain as the payment entry in GP matches the bank transaction on Sept 23. Should I do a journal entry to reflect the return of the payroll payment on Sept 24? If I do a journal entry, can I tag the employee ID in my journal entry so it is shown in the employee's record? Or is there another way to record the return of the payment?

Thanks.

Hong

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Microsoft Dynamics GP

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MATTGUO 22,349 Moderator on at

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Moved to GP forum

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Margi Jandro on at

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Hi Hong,

If the bank returned the employee payment; I assume the employee did not get paid. This assumption leaves me to say the employee’s check should be voided in Payroll. Voiding the check in Payroll will flow down through payroll, Bank Reconciliation and General Ledger. This action would make all modules and their transactions (Payroll, Bank Reconciliation and GL) correct.

If the employee should have been paid, you should still void the check in payroll, then re-process another payment for the employee. This would be a clean process to ensure all records are correct.

I hope this helps,

Margi Jandro

Support Engineer

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Community Member on at

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Thanks Margi!

Hong

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