Notification of expiring certifications

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Posted on by rajbps

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Hi Team,

I need to get email notificatiosn out when a user`s certificates that he has uploaded and has an end date. This notification need to be 90, 60 and 30 days in advance to the user and other poeple also. Can anyone advise on how this can be done please?

Regards,

Rajbps

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rajbps 155 on at

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RE: Notification of expiring certifications

Thank you for that :-)
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anwarahmed 175 on at

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RE: Notification of expiring certifications

Hi Raj,

Yes, we have the option of creating custom rules in Dynamics 365 HR, go to Employment Development --> Links --> Professional Certificate.

Please refer to the below screen print, and follow the steps which Saurav had shared.
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RYANSE on at

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RE: Notification of expiring certifications

Hello Rajbps,

I do not believe that we have alerts for this in Dynamics 365 for Human Resources. However, are you able to see the expiring records tab on the Personnel Management Workspace? Does it show you what you are looking for there?
rajbps 155 on at

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RE: Notification of expiring certifications

Yes please. I have Microsoft dynamics HR.
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SouravDam 11,721 on at

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RE: Notification of expiring certifications

Hi rajbps,

The screen shots what I send, are taken from Dynamics Finance.

Is in your case, you are expecting it from Dynamics HR ?

Regards,
Sourav
rajbps 155 on at

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RE: Notification of expiring certifications

Hi Sourav, is this from Dynamic HR or Finance please. I have dynamic hr and can`t find any of the options you mention above.
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SouravDam 11,721 on at

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RE: Notification of expiring certifications

Hi rajbps,

First, you need to do the setup for Email notification alert in system. Microsoft has a document on how to do this.

Then you can check the following.

Human resources > Workers > Inquiries and reports > Certificate expirations.

Here you can set the parameter like this.

-- Required renewal is enabled.

-- Expire within.. 30 days, 60 days, 90 days

-- Also set this report to be generated on a specific recurrence based.

-- Set the alert too as highlighted.

Same report you can find in another path as below.

Human resources > Competencies > Reports > Certificate expirations.

Also another option to go with as per below.

Human resources > Workers > Inquiries and reports > Professional certificates.

Here you can set the parameter like this.

-- Create a custom alert by clicking on "Options" on the top.

-- Select Table name as 'Certificate competency'.

-- Select 'End date' in the "Field".

-- Select 'Event' as "was due this amount of time".

Based on your selection of Event', you will get option to choose in the next field as shows like 1 calendar day, 2 weeks, 3 weeks and so on..

And set the alert in this custom alert.

Kindly check and provide your update.

Regards,
Sourav