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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Expense report - posti...
Microsoft Dynamics AX (Archived)

Expense report - posting voucher

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Posted on by Pierre-Olivier Lacasse 112

Hello everyone,

When I post an expense report, the resulting vendor transactions for the associated worker is multi-line even for taxes. 

So an expense report with 

Line 1 - travel fee 150$ with taxes

Line 2 - various purchases 100$ with taxes

Will result to 6 lines for the same voucher in the vendor outstanding transactions. Each line will have unique invoice numbers, I actually have no idea where are coming from. This is a mess on the employee payment advice, especially if the employee submitted more than 1 expense report.  

Is there any way to show a single voucher line in the vendor open transaction representing the entire expense report?  

Thank you.  

*This post is locked for comments

  • aabraham Profile Picture
    aabraham 52 on at
    RE: Expense report - posting voucher

    Hello Ludwig:

    I am confused by this answer. The Expense parameter only has the journal name for cash advance and not for posting Expense reports since journals are not created when posting Expense reports.

    Can you kindly confirm your solution.?

  • aabraham Profile Picture
    aabraham 52 on at
    RE: Expense report - posting voucher

    Hello Pierre:
    Were you able to resolve this issue? 

    Thanks!

  • Pierre-Olivier Lacasse Profile Picture
    Pierre-Olivier Lacasse 112 on at
    RE: Expense report - posting voucher

    I tried the summary setting in the journal name, unfortunately, the result is the same, the expense and all sales taxes line create separate vendor transactions lines.

  • Pierre-Olivier Lacasse Profile Picture
    Pierre-Olivier Lacasse 112 on at
    RE: Expense report - posting voucher

    It did clean it up a little, thank you.

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Expense report - posting voucher

    Hi Pierre-Olivier Lacasse,

    This is the standard behavior in AX2012. What you can do is setting the posting details for the ledger journal specified in the expense management parameters to 'summary'. This would at least summarize those expense lines that are recorded with the same date and account-financial dimension combination.

    Best regards,

    Ludwig

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