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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / enter AP invoice by jn...
Microsoft Dynamics AX (Archived)

enter AP invoice by jnl for multiple GL codes in one posting

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Posted on by Community Member

User is posting supplier invoices without PO's via a payment journal, but a different API no is applied to every line.  Therefore where more than GL code is needed, a different 'invoice' appears on the suppliers account for each line.  How can I summarise or batch the lines into one invoice/posting?

The 'summary' posting detail level drop down option on the journal 'general' tab makes no difference

thanks

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  • Verified answer
    Heidi Minzner Profile Picture
    Heidi Minzner on at

    Can you confirm that this is the Invoice journal?  Assuming this is the invoice journal, you can enter one line in the journal for account type = Vendor, select the vendor account and enter the invoice amount as a credit.  Leave the offset account blank for this line.  Now when you create a new line the voucher number should be the same as previous because you do not have a balanced entry.  On the second and subsequent lines change the account type to Ledger and enter in the account combination and the debit amount for that account again leaving the offset account blank.  The same voucher number will be used until the credit and debit lines are in balance. This is based on the setting on the journal name (General Ledger> Setup > Journals > Journal Names) within the voucher series section the default is "In connection with balance"

    Another option is to just enter the first line for the vendor and the credit amount as previously noted and then Functions > Breakdown of voucher.  You can then distribute the invoice amount to multiple ledger accounts.  Once completed, select Update on the breakdown of voucher form.

    Hope this helps

  • Community Member Profile Picture
    Community Member on at

    thanks so much, it's obvious when you know the answer!  I prefer the 'breakdown of voucher' option as you don't have to re-enter the document number and date for each line risking different entries,

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