This KB article explains the steps to recording a void check.
Article ID: 848301 - How to void unused Check Numbers in Accounts Payable
This article discusses how to void an unused Check Number in Dynamics SL Accounts Payable and Payroll modules.
MORE INFORMATION
If you are using Cash Manager, enter a Cash Transaction using the UC Entry Type.
- Open Cash Manager Cash Account Transactions (20.010.00).
- Enter a transaction for the unused check by using the UC Entry Type and the check number for the Reference Number field. Make sure that you include any leading zeros so that the number contains a total of six digits.
- Save and release the batch.
- This entry will create a record for the Check Number in Cash Manager.
If you are not using Cash Manager, and voiding Accounts Payable Check batches, create a Payment Selection batch in Accounts Payable and then void the Checks.
- Open Accounts Payable Payment Selection (03.500.00).
- Select enough already existing Vouchers to cover the number of Checks you have used. Make sure a separate Check is selected for the Vendors.
- Put plain white paper in the printer and then print the Checks.
- When AP Check Update (03.260.02) appears, select Void All.
- The check number has been marked as VOID, and the Voucher(s) that you originally selected have been reopened and are ready to be selected for payment again.
Note: It may be necessary to account for all Checks on the Check Register even though they were never used. For example, when issuing a Hand Check, the wrong date or amount is entered on the Check, requiring that the Check be voided. The Check was not actually issued then voided, but it can be accounted for in the system.
