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Voiding a Check Number

Posted on by 25

I forgot to change the default check number before I ran a check though that had a different number.  I chose to Delete All, rather than Void.  So, I was able to redo the payment correctly.  However, I now have a check number that can't be used.  Is there a way to void the check number in SL?  

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  • CFROTON Profile Picture
    CFROTON 4,710 on at
    RE: Voiding a Check Number

    Hello,

    It has always been my understanding that you can reuse the check number if you use "Delete all"

    Delete All — Do not update the database with the information of the current checks (delete the checks just printed); appears as if the checks had never been printed.  Vendor records will not be updated, no entry will be made to the General Ledger, and you will be able to use the same check numbers if necessary.

    So you can use the void all procedure (submitted in a previous post to this topic) to get that particular check to void..or just use it for another check since it remains unused.

    Best Regards,

    Jana MacDonald

    MS Dynamics SL Support

  • Suggested answer
    Brian_IL Profile Picture
    Brian_IL 705 on at
    RE: Voiding a Check Number

    This KB article explains the steps to recording a void check.

    Article ID: 848301 - How to void unused Check Numbers in Accounts Payable

    This article discusses how to void an unused Check Number in Dynamics SL Accounts Payable and Payroll modules.

    MORE INFORMATION

    If you are using Cash Manager, enter a Cash Transaction using the UC Entry Type.

    1. Open Cash Manager Cash Account Transactions (20.010.00).
    2. Enter a transaction for the unused check by using the UC Entry Type and the check number for the Reference Number field. Make sure that you include any leading zeros so that the number contains a total of six digits.
    3. Save and release the batch.
    4. This entry will create a record for the Check Number in Cash Manager.

    If you are not using Cash Manager, and voiding Accounts Payable Check batches, create a Payment Selection batch in Accounts Payable and then void the Checks.

    1. Open Accounts Payable Payment Selection (03.500.00).
    2. Select enough already existing Vouchers to cover the number of Checks you have used. Make sure a separate Check is selected for the Vendors.
    3. Put plain white paper in the printer and then print the Checks.
    4. When AP Check Update (03.260.02) appears, select Void All.
    5. The check number has been marked as VOID, and the Voucher(s) that you originally selected have been reopened and are ready to be selected for payment again.

    Note: It may be necessary to account for all Checks on the Check Register even though they were never used. For example, when issuing a Hand Check, the wrong date or amount is entered on the Check, requiring that the Check be voided. The Check was not actually issued then voided, but it can be accounted for in the system.

  • LeoAlt Profile Picture
    LeoAlt 16,329 on at
    RE: Voiding a Check Number

    Hi partner,

    Thanks for using D365 :)

    This forum is used to ask and answer the questions in Dynamics 365 customer service and customizations, Since you are asking about D365 SL, I will move your thread to SL forum for more professional help.

    Regards,

    Leo

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