Item barcode via Item reference or Gtin code

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Posted on by October Sky

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I've seen on some other forums where Item barcodes are setup in the Item references as reference type barcode. How does this work? I fairly new to barcodes on Items. I simply input a number into the Gtin field and it allowed me to create a barcode on the Item card. Why use Item references? Any resources, links would be useful.

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Gerardo Rentería Ga... 25,555 Most Valuable Professional on at

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Hi

I am giving you some useful links so you can address this topic.

Item References and Bar codes - Dynamics 365 Business Central (usedynamics.com)

Use Item References - Business Central | Microsoft Learn

Print and scan barcodes | Microsoft Learn

Business Central 2023 wave 2 (BC23): Print and scan barcodes (No customization) | Dynamics 365 Lab (yzhums.com)

BR

GR

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Jun Wang 8,208 Moderator on at

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you could refer to the link to help your understanding

https://www.gs1us.org/upcs-barcodes-prefixes/what-is-a-gtin

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Valentin Castravet 32,152 Super User 2026 Season 1 on at

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Item references allow you to link barcodes to specific items. This is useful when the barcode doesn't match your internal item number.

For example:

Direct match: If scanning a barcode produces '123' and your item number is also '123', no item reference is needed.

Indirect match: If scanning a barcode produces 'ABC' but your internal item number is '123', you'd set up an item reference. This reference would tell your system that barcode 'ABC' corresponds to item number '123'.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 99,055 Super User 2026 Season 1 on at

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I think it can be simply understood as whether this item needs multiple barcode management. For example, if the barcode of customer A is different from the barcode of customer B, Item Reference is needed.

Hope this helps.

Thanks.

ZHU

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