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Acquire fixed assets with no cost

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Posted on by DanielGarcia

Is it possible to acquire/place in service a fixed asset with a 0 balance so that it can be tracked in the system? The acquisition proposal does not work when the acquisition cost is 0. I also cannot just change the status to /Acquired/ as that section is greyed out and not manually changeable.

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André Arnaud de Cal... 300,917 Super User 2025 Season 2 on at

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Hi Daniel,

In case there was no acquisition, then indeed the status can't be changed. As a workaround you can try to post an acquisition and reverse the value with another journal after the acquisition posting.

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DanielGarcia 16 on at

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Andre, I tried this, and maybe I am doing this wrong, but when I post the entry to reverse the balance to the fixed asset it is moving the asset back into the not yet acquired stage.

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Hana Xue Microsoft Employee on at

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Hi,
The document states that only fixed assets with the acquisition date and acquisition price set on the book will be included in the acquisition proposal (Propose fixed asset acquisitions - Finance | Dynamics 365 | Microsoft Learn). Systems may require at least a minimum acquisition cost to acquire and put them into service. This is a way to ensure the accuracy and completeness of asset records. You can try assigning these assets a very small amount so that the system will accept the acquisition.
Best Regards,
Hana

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Ramit Paul 22,797 Most Valuable Professional on at

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Hi,

Conceptually your ask is not a valid ask, Fixed Asset has to be with value, else that is not a asset to the organization.

However if you could explain what is your business requirement, we can think about some alternative/workaround.

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DanielGarcia 16 on at

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Thanks Hana. This is the conclusion I am arriving at too.

Ramit, this could be a situation where an asset is donated/gifted to the organization with no cost and as it is now property of the organization we would like to keep track of it. I agree that it has no financial impact.

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Community member 2 on at

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You can create a fixed asset journal that posts to the asset as an acquisition with the offset to the ledger of the same account as your acquisition posting setup for a small dollar amount ($10). Then create a depreciation line for the same asset number and offset to the depreciation that is assigned in posting setups. This will create a NBV of zero but change your asset to acquired. It will have zero impact on your ledger, though it will show subledger transactions but NBV is zero. Another option is to create an acquisiton journal line with an offsetting acquisition adjustment. This will have zero impact on your ledger if your posting setups are to the same account, but again...have some reportable transactions on your asset.

I agree you should be able to have assets on your books with a zero value because they are still tracked and could be sold for a gain. Also, when you implement the fixed asset system you very well could have assets that are older and fully depreciated that need to still be on your books.

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