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A/P Invoice stating Open and Partially Applied

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Posted on by 50

Hi,

We have several invoices in A/P that status says Open. When we try to void them, or apply a credit memo to them (we are writing them off), it says we are unable to because the invoice has been partially applied. However, we can't see what was applied toward the invoice or when. 

How can we find out what was applied toward the invoice?

How do we void and/or write the invoices off?

Thanks!

Brenda

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  • BrendaAOK Profile Picture
    BrendaAOK 50 on at
    RE: A/P Invoice stating Open and Partially Applied

    Thank you! We got it resolved.

  • Verified answer
    BrendaAOK Profile Picture
    BrendaAOK 50 on at
    RE: A/P Invoice stating Open and Partially Applied

    Thanks Lucas, we got it resolved.

  • Suggested answer
    Beat Bucher  GP Geek  GPUG All Star Profile Picture
    Beat Bucher GP Gee... 28,021 Super User 2024 Season 1 on at
    RE: A/P Invoice stating Open and Partially Applied

    Hi Brenda,

    You may wanna have a look at Victoria's SQL views.. she has created some amazing queries and there is one to check all the applied payments to invoices.

    victoriayudin.com/.../

    HTH

  • Suggested answer
    Lucas Reuss Profile Picture
    Lucas Reuss on at
    RE: A/P Invoice stating Open and Partially Applied

    Hello Brenda,

    Thank you for your post.  You would likely need to review the apply records in SQL if you are not able to see the information in GP, but it sounds to me like there are potentially some damaged records involved with this entry.  My recommendation would be to open up a support ticket to evaluate the entry with a Support Engineer on my team and work to correct the issue there.  We would not want to do that through a forum post, just to make sure that the transactional information that would need to be evaluated stays private.

    Regards,

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