Two purchase receipt created for one Purchase Order

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We got a purchase order # 123 for 1 pc of Item A. The user created the purchase receipt to do the receiving for that 1 pc. We noticed that there were two purchase receipt created for this PO. Right now, the PO is showing that we received 2 pcs and we got a -1 as Qty Outstanding.

Looking at the Purchase Receipt No. 1 - there is a warehouse receipt done when I did the navigate. On Purchase Receipt No. 2 - there is no warehouse receipt done - only purchase receipt.

We shipped out the sales order and it took out the quantity that was done on the purchase receipt no. 2.

What could have causes the system to have two different purchase receipt for one PO ?

Can I use the UNDO RECEIPT on the Purchase Receipt No. 1 - since there is still Qty Remaining while the Purchase Receipt No. 2 does not have any quantity remaining.

If doing the UNDO RECEIPT on the Purchase Receipt No. 1 - will it also reverse the Warehouse Receipt created ?

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Alex A 2,348 on at

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RE: Two purchase receipt created for one Purchase Order

You can use a Purchase Credit Memo to reverse the 2nd receipt.
Community Member on at

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RE: Two purchase receipt created for one Purchase Order

No, we are not using advance warehousing.

The inventory is showing 2 or this item but we have shipped out 1 already.

What I did is change the applied to for the shipment to point to the Purchase Receipt 1 so that I can have the qty remaining for the purchase receipt 2 back. I tried to undo receipt function for the purchase receipt 2 but getting an error saying purchase line does not exist. It seems our accounting has posted the purchase invoice and the purchase order is now in closed stage but with a qty received of 2. What can I do next?
ManishS 80 on at

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RE: Two purchase receipt created for one Purchase Order

What is the Inventory showing for this item 2 or 1 ?

Are you using advance warehousing.
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RE: Two purchase receipt created for one Purchase Order

The location is not a direct putaway location. It is a cross dock.