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Small and medium business | Business Central, N...
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Best AP Automation

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What is the best AP Automation you have used for Business Central that includes invoice to receipt matching and invoice approval routing? 
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  • Suggested answer
    OussamaSabbouh Profile Picture
    17,725 Super User 2026 Season 1 on at
    Hello,
    for Business Central I usually wouldn’t call one add-on “best” without knowing volume, countries, OCR needs, and approval complexity, but the strongest fit is normally an AP automation app from AppSource that is built natively for BC and supports PO/receipt matching plus approval routing; in standard BC, Microsoft already has pieces of this: Incoming Documents/OCR, e-documents with purchase order matching, purchase approval workflows, and newer Payables Agent/Copilot functionality that can extract invoice data, match to POs/receipts, and route exceptions, but many companies still use a dedicated ISV when they need heavier AP controls, OCR learning, exception queues, audit trails, and multi-level approvals. My practical advice: shortlist AppSource solutions and test them against your real scenarios: invoice-to-PO/receipt match, partial receipts, price/quantity tolerances, non-PO invoices, approval by dimension/department/amount, duplicate invoice checks, and posting back to BC. 
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Grigorios Mavrogeorgis Profile Picture
    2,564 Super User 2026 Season 1 on at

    Hi,

    From the projects we have done, the two names that come up most often are Continia Document Capture and ExFlow.

    Continia is the one we use the most. Mature on BC, OCR is solid, three-way matching with PO and Receipt works well out of the box, and approval routing is flexible enough, by amount, dimension, vendor or hierarchy. Mobile approval app is a real time saver. Downside, pricing per document can add up if volume is high, and setup takes some time to get right.

    ExFlow is the other strong one, more popular in Nordic markets but works fine elsewhere. Approval workflows are powerful and the matching engine is good. Some customers prefer it over Continia when approval rules are very complex with many dimensions.

    Beyond these two, Microsoft has been pushing the standard E-Document feature in BC, which is improving but not yet at the level of Continia or ExFlow for full AP automation.

    Honest opinion, for most BC customers Continia is the safe bet, well supported and Microsoft-validated. ExFlow if the rules are very complex. Standard BC features are catching up release after release, but today the ISVs are still ahead.

     Tick the checkbox below to mark the answer as verified, if it helped resolve your question.
     
    Regards
    Gregory Mavrogeorgis
     
     
  • Suggested answer
    YUN ZHU Profile Picture
    101,995 Super User 2026 Season 1 on at
    Hi, maybe you could try Payables Agent first.
    More details:
    Automate payables processes with the Payables Agent
     
    Thanks.
    ZHU
  • Suggested answer
    AndrewThomas81 Profile Picture
    2,230 on at
    I would suggest Continia Document Capture, although Microsoft now has lots of inbuilt capability the additional functions that document capture adds especially around approvals are really useful.
     
    Kind Regards
     
    Andrew Thomas FCCA MCP
    YouTube - Use Business Central
    LinkedIn
     

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OussamaSabbouh 1,875 Super User 2026 Season 1

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YUN ZHU Profile Picture

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