Prepayments without purchase orders

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Posted on by adeshmukh

Hello all

How do I use Prepayments in AP module without a Purchase Order.

We do not use Purchase Order Module.

Any documents if you can share please?

Thanks in advance.

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Martin Dráb 237,874 Most Valuable Professional on at

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D365 consists of many applications, such as Finance and Operations, Sales or Business Central. You're asking in D365 general forum, therefore it's not clear which product you have in mind. Please add this information.

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adeshmukh 25 on at

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D365 F&O.

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Martin Dráb 237,874 Most Valuable Professional on at

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Moved from Dynamics 365 general forum. Title changed from Prepayments.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Prepayment invoices vs. prepayments - Finance | Dynamics 365 | Microsoft Learn

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adeshmukh 25 on at

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Hi Frank

Thanks.

Hope you can answer this.

With prepayments, the following happens.

- we pay say 12000 in Jan.

- this covers charges for the whole year

- which means every month 1000 is posted to the expense account from the prepayments account via a journal

- this posting to the expense account from the prepayments account happens manually

- does D365 handle the above situation automatically??

Thanks in advance.

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Hana Xue Microsoft Employee on at

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Hi,
If you do not want to create a prepayment invoice associated with a purchase order for prepayment, another method is to create a prepayment journal voucher by creating a journal entry and marking it as a prepayment journal voucher. Postings from prepayment accounts to expense accounts are usually made by manually entering financial documents or using journal entries. The system generally does not perform this posting automatically.
Best Regards,
Hana

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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As Hana replied, there is no automatic method to allocate the prepaid expense. However, if you're posting the expense via AP invoice journal, you might try using Deferrals on the expense line at the time of posting the invoice.

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salman ahmad 176 on at

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Hi an other possible way can be use the Acural schemes to spread the expenses evenly in the relevant periods and then post the payment and you can create the payment schedules otherwise you have the check the pre-payment option to yes in AP payment journal.

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