Configuration of the Project Management and Accounting Module

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Posted on by Rohin

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Good Morning Experts,

I have to configure " Project Management and Accounting" Module In AX 2012R2. I have never work on this module before. My client have requirement like below:

1) Create New projects. I think Time and Material is the appropriate type although they are a service company that does not bill for time nor materials. Our business is to buy services from a 3^rd party supplier and resell those to our customers.

2) Add Revenue and Cost items to the project. Note that Revenues and Costs are not directly related (i.e. – revenues are not necessarily a markup of the costs items).

3) Create billings to our Customers from the Revenue Items

4) Process Vendor Invoices against the Costs Items

5) Manage Accruals into the General Ledger for any transactions that have not been billed to the Customers and invoices not received from the vendors.

Looking forward for your best suggestion for above requirement?

Thanks.

Regards

Visvash Walia

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Ludwig Reinhard Microsoft Employee on at

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HI Visvash Walia,

First of all I would recommend that you take a look at the Dynamics Learning Portal and go through the different training courses of the Project module if you have not worked with it before. That's a very good and fast way to get familiar with this module.

Regarding your questions:

1) If you sell/resell something to a customer you can either use a T&M project or a fix price project. All other project types do not allow creating invoices.

2) The Project module allows separating the cost and Revenue side. That is you can e.g. invoice customers based on on-accounts, units delivered, progress, etc. which can be defined Independent from the costs you record e.g. through billing rules.

3) If you refer to 'inventory items' you are probably better off using T&M Projects here

4) Same as 3)

5) The project module has its own (additional) accrual features that you can use. As an example you can accrue revenue at the time you post costs for the prospective sales Price. Those accruals are automatically reversed once you invoice the customer. There is also the committed cost Feature that allows you an early Investigation and Analysis of forthcoming costs.

Hope this helps.

Best regards,

Ludwig

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Rohin 4,624 on at

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Thank you Ludwig,

how much time it will take to configure this module as rough idea ??

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Ludwig Reinhard Microsoft Employee on at

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Hi Visvash Walia,

I would say that 1-2 weeks should be sufficient to get the module run. If you have not done that before it might though take a bit longer.

Best regards,

Ludwig

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Rohin 4,624 on at

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Thank you so much Ludwig,

Actually , i don't have access to "Dynamics Learning Portal" , i think it would access through Customer/ partner source . can you please suggest any other resources( blogs, sites , documents etc...) to explore this module functionality from starting onward . It would be great for me to achieve this efficiently.

Thanks

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Ludwig Reinhard Microsoft Employee on at

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Hi,

The training materials available from customer/partner source are already a good start.

In Addition, you can have a look at various community blogs (community.dynamics.com/.../b) that do not explicitly deal with the Project module but contain the one or other post.

Another good - even though a bit old - blog is this one blogs.msdn.microsoft.com/bwelcker which was maintained by a prior MS program manager for the project module.

Best regards,

Ludwig

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Rohin 4,624 on at

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I hope this is last query Ludwig :

What are the different things that we should know before configuring this Module from Customer side ?

Thanks

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Ludwig Reinhard Microsoft Employee on at

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Hi Visvash Walia,

What do you mean by different things?

Ludwig

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Rohin 4,624 on at

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basic things like what are different functions they are going to use with this Module. So i can get to know before configure this module

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Ludwig Reinhard Microsoft Employee on at

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Hi Visvash Walia,

There are a lot of things to consider.

Here are just some 'bullet points'

* main & sub-project structures to be used

* project numbering (length, structure, etc.)

* the time a new project shall be setup

* what you want to analyze / control later on as this defines your cateogry and posting Setup

* the definition of project groups (=> do you want to use the Project module only for invoicing customer, analyzing costs internally, etc.)

* whether intercompany Transactions are important and shall be incorporated

* etc.

I believe if you go through the different sections of the training materials you will find more points to clarify with the customer before starting to use the module.

Hope this helps.

Best regards,

Ludwig

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guk1964 10,888 on at

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Frankly your questions suggest that you should not be implementing this module until you have a lot more experience/knowledge. The Project module interacts with just about every other part of Ax, so despite Ludwig's excellent reply this is not something that you can realistically expect to do via a question in this forum. The detail in his answer indicates that there is much to master.

Before you can start there needs to be a detailed understanding of the customer's business processes and requirements.

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