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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Affect of prepay - 3 w...
Microsoft Dynamics AX (Archived)

Affect of prepay - 3 ways matching

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Posted on by lmai 2,438

Hi All, 

I have a prepay in my PO.  Before I invoice the PO, I need to apply the prepay to clear out the prepay account (screenshot 1).  

apply-prepay.gif

I have a following error, " The vendor invoice and packing slip matching was changed and accounting distributions already exist.  All accounting distributions must be re-created to reflect the new invoice and packing slip matching" (screenshot 2).  I checked the packing slip, it was not changed after I posted the PO invoice. 

I have 2 questions:

1. Does anyone have any problem doing 3-ways matching when apply the prepayment?  

2.  If I were to use the category to purchase instead of item, I can do the 3-ways matching, correct?  

Thanks so much!

PREPAY-_2D00_-MATCHING.gif

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  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Kim,

    For No 1:

    I have not seen a similar warning message.

    Have you tested what happens if you post the invoice? Can you post the invoice or is posting interrupted?

    Have you tried deleting this pending invoice and tried to create the invoice again?

    For No 2:

    If you use categories you can still make use of 3 way matching.

    This can be realized with purchasing policies.

    For AX2012, I found a brief description here:

    dynamicsax-fico.com/.../post-product-receipt-in-ledger-for-procurement-categories

    For D365FO, things are identical and the feature works the same way.

    Best regards,

    Ludwig

  • lmai Profile Picture
    lmai 2,438 on at

    Hi Ludwig,

    Thank you for your response.  

    1. Yes, I went ahead and posted the invoice.  It hit the right accounts.  The prepay cleared out; debit supply, credit cash for the prepay, and credit the remaining AP after deduction from prepay.  So it looks good.  I was just concern if there is something I don't see.  

    2. thanks for the link.

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