Automation of Chart of Accounts exports

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I'm trying to automate our accounting system which currently is all manual exporting and excel configuration...

I would like to try and setup a script to autmatically export a chart of accounts for a given company in Navision direct to excel.

Seems pretty simple but im having trouble getting it to work, any help would be greatly appreciated.

Im pretty new to this and was asked to make it happen. from my understanding the chart of accounts is an aggrigation of over 180 tables in my specific NAV to a SQL querie would be obnoxious to say the least.. would love to have some kind of powershell script or VB script to accomplish this but have no idea how to get the chart of accounts for a given company exported..

thanks again

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Nareshwar Raju Vane... 5,596 on at

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Hi,

You can develop a report and run the report dynamically/periodically using job queue.

In that report, you need to add the G/L Account Table as a Dataitem, which is your CoA.

Check out the blog post by Saurav, how can you design the report in order to send data to excel: saurav-nav.blogspot.com/.../nav-2013-r2-export-to-excel-report.html

Starting with job queue, there are useful guides over MSDN. Start here:

[1]: msdn.microsoft.com/.../hh879427(v=nav.80).aspx

[2]: msdn.microsoft.com/.../hh879053(v=nav.80).aspx

Hope it helps.

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Alexander Ermakov 28,096 on at

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Agree with Nareshwar, you do not need many tables for that, but rather one table which is G/L Account. This table contains the list of all accounts, and those accounts have flowfields that sum up the data stored in the G/L Entry table, where all the accounting transactions are posted. You can use this information and generate a report and send data to Excel.

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Community Member on at

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Chart of Account - Balance is showing based on the single table i.e G/L Entry.

You can run SQL query from this G/L Entry table to get the desired result.

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Steve Henty 30 on at

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I'm not a Nav User yet but soon will be, could an Excel ODBC query be the answer?

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Nareshwar Raju Vane... 5,596 on at

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Hi Steve,

Of course. You can use Excel ODBC and SQL Server to pass data in between. You can use Powershell for that purpose too.

This is a good read: www.simple-talk.com/.../getting-data-between-excel-and-sql-server-using-odbc--

But this question is more directed towards from NAV to Excel. That is why myself and Alexander answered in an angle how we can do it in NAV itself.

Hope it helps.

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RockwithNav 8,637 Super User 2025 Season 2 on at

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Yes SQL ODBC would be one of the best way to export the data in excel. It would be comparatively much faster.

Having records like +90000 then usually I prefer from Excel ODBC. Even look and feel is too good.

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RockwithNav 8,637 Super User 2025 Season 2 on at

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Hey Vdemel,

As Nareshwar and Alexander said going with report and then getting it executed from the Job queue will give more relief to you. Design a report with no RDLC layout but just C/AL code inside which will Export it Excel. Assign this Report to the Job Queue and schedule it as per your need. It will automatically keep saving the Report in excel format in the desired location.

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Ashwini Tripathi 4,624 on at

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You can use many ways :

Create a report and schedule via NAS

Create Xmlport and schedule via NAS

Create Jet Report

Use Power View

Use ODBC connection

You can find few ways on my blog search for it.

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