PR Maximum Deduction per Pay Period

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Posted on by Buffy Riegler

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On occasion we have an employee that receives a 2nd check in the same pay period and I need to make sure deductions such as insurance are not calculated on both checks. If I enter the deduction amount in box for Maximum Deduction Pay Period, process and a post a check and then enter a 2nd check for the same period the deduction is calculated on the 2nd check. I suspect the Maximum Deduction per Pay Period is really only used for percent of Gross Wages. Can someone please confirm or explain how the deduction can be setup to prevent it from being included in 2 checks in the same period? This is a high volume installation so the payroll clerk cannot change the build when 1 person has a 2nd check.

Any help is greatly appreciated!

Buffy Riegler

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Sherlene Sorenson 967 on at

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RE: PR Maximum Deduction per Pay Period

Pam's suggestion is the route I would suggest as an easy work-around, too. Use a different check build, and in that one, set your "Include Deductions" and "Include Benefits" as suggested above, to include only the 401K or the specific deductions you need to take out.
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Community Member on at

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RE: PR Maximum Deduction per Pay Period

We use a different check build that is called MISC CHECK and it only takes out 401k. You could use this in producing that second check.
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L Vail 65,271 on at

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RE: PR Maximum Deduction per Pay Period

Hi,

To work around this issue, we have used a different pay code for that second check. In the deduction maintenance window, there is a box in the lower left hand corner where you can indicate which pay codes the deduction applies to. For the extra check pay code, we do not include it in the list of pay codes that deduction applies to.

Kind regards,

Leslie
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Justin Sutton on at

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RE: PR Maximum Deduction per Pay Period

Hello Buffy,

As Thomas stated, that field is taken into account on a per Pay Check Run Basis. This means that if you do two Pay Check Builds, the maximum is calculated and checked against twice.

There is currently no automatic workaround in GP.

Please let me know if you have any additional questions on this.

Justin Sutton

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RE: PR Maximum Deduction per Pay Period

Hi Buffy,

That Box for Maximum Deduction for Pay Period is used only for that Pay Check in question and is not referred to again in a 2nd Build.

We had the exact same issue (we have upwards of 20 k payroll checks printed each week from the same GP Company) and finally we had to get this modified to work for us across multiple pay checks for the same Employee for the same Pay period.

Please contact me if you would like more information,

Sorry there was no easy work around.

Thanks much,

Thomas S.