Finding which Purchase Order was used for a Purchase Invoice

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Hi,

This is constantly causing me problems, please help.

I don't believe that there is no way to find out which PO was used when putting an invoice on. If there is a way, please tell me so I can save so much time chasing person to person to person to find out, and even then sometimes not having a definite answer.

Thanks,

Stephen

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Suresh Kulla 50,237 Super User 2025 Season 2 on at

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RE: Finding which Purchase Order was used for a Purchase Invoice

If you post the invoice from the order then order no. is stored in the Order No. field on the posted invoice, if you are creating invoices separately then you can use the Vendor Invoice No. field or add Vendor Order No. field to the Purchase Invoice Page where the user can enter the order no. and will be transferred to the posted purchase invoice.

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RobertasR 5,004 on at

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RE: Finding which Purchase Order was used for a Purchase Invoice

Hi Stephen

it all depends on how you post the receipt and invoice. I believe you don't have Order No. on the Invoice, and I assume these are 'Item' invoices we are talking about. If both correct what you can do is:

1. Open the posted purchase invoice, select the line you want to find out about (one invoice theoretically can have multiple PO references on it), and hit Line->Item Receipt Lines

2. System opens receipt line(s), where you can click 'Show Document' on the Navigate ribbon

3. This opens the receipt itself, and there you can find 'Order No.' field that should tell you the PO number

Again, this is valid if you have 'Item' invoices and receipts have 1-1 relation to the PO (which is very common but not 'given').

Hope that helps.

Robertas

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Ahmed Mohamed Rafik 3,049 User Group Leader on at

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RE: Finding which Purchase Order was used for a Purchase Invoice

If you post the purchase order, it will create Posted Purchase Invoice, and it will show the order number that is created from as a reference.

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