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Hi... Hope you are all doing good.
I have a query regarding posting of purchase invoice for a service item.
We posted the PO for a service from a vendor.
We want this to appear in the vendor's account, however we don't want to add any cost for the item since its a service item (type: service).
In a normal scenario, we would invoice the PO and receive the goods. The cost for the item is calculated. In this case, we need it to be a service without cost. But posting a purchase invoice causes it to be received and AX calculates a cost. How can we avoid this?
We could do a daily general journal instead of PO, but the issue is, how do we post it, against which account?
Hello,
In AX2009, the "Post financial inventory" should be unchecked in item model group?
Please check this blog about the services item setup: cloudblogs.microsoft.com/.../
Hi Mattguo. Thanks for replying. When invoicing the PO, it requires a ledger account under purchase order invoice receipt for item group "service"... where we have given a service inventory account. (The invoice would not post without this account being stated).
The ledger account details for the inventories receipt account after invoicing the PO is shown below.
And the cost of the item shows up in the item transactions. We don't know how this amount is calculated. It is a new item of type service which we created only for this purpose.
Hello,
If it is a service item, it will not add any inventory cost. When you invoice the PO, it should be Dr loss Cr vendor.
Where do you find it increases the inventory cost?
Do you set up the correct posting account for service item?
Hi. Thanks for your reply. Let me explain the whole situation.
We received a service from our vendor. For which we made a PO of Euro 4200.
The service was done at a customer site on our behalf by the vendor. We raised a sales invoice with an item type service with the Euro 4200 + our expenses = Euro 4700 to the customer and customer has paid us via bank for the entire amount. The entries for customer transaction are clear. Since its a service item, there's no inventory or a financial cost.
Since we have to make the original payment of Euro 4200 to the vendor, we also want it to appear in the vendor account / statement. We need to post this payment and also settle it. However, we cannot invoice the PO because it leads to inventory and cost. That leads us back to the original question, how to avoid this cost when posting a Purchase invoice or how to post a daily general journal instead of a PO to add this amount to the vendor account so as to settle it with the payment.
Hi,
Ok but how is this supposed to work because if there is no price/value, no open position will be created.
What is the underlying reason that makes you needing this?
Best regards,
Ludwig
Good day to you and Thanks for the reply Dr. Ludwig. We just want the amount to appear in the vendor account, not in relation to the PO or Item.
Hello iron.apologist,
Can you elaborate a bit on the requirement.
What I understand is that you don't want to post costs for the service item but that you want something to 'appear on the vendor's account'.
What do you expect to appear there, with what amount and do you need a relationship to the item and/or the purchase order?
Best regards,
Ludwig
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