Process invoice with multiple lines without Purchase order

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Posted on by IO-13081406-0

Hello everyone,

We have recently implemented Microsoft Dynamics 365 Finance & Operations in our organization, and I would appreciate some guidance on the following scenario.

I need to process a vendor invoice that is not linked to a Purchase Order (non-PO invoice). The invoice contains multiple line items, and each line item needs to be charged to a different cost center.

Could anyone please advise:

Which Accounts Payable submodule/menu should be used to process this type of invoice?
What is the recommended approach for allocating each invoice line to its respective cost center?
Are there any best practices or considerations when processing non-PO invoices with multiple financial dimensions?

Any guidance, steps, or examples would be greatly appreciated.

Thank you in advance.

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Dynamics 365 Finance

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Paolo Cecchelli 716 Super User 2026 Season 2 on at

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Hi,
very broad question you have :) there are two main ways to post AP invoices in Dynamics 365 Finance:
Invoice journals: used to record expenses that do not touch inventory and do not require a receipt posting (utilities, services from professionals…). Here you choose directly the offset account on the journal https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/tasks/record-vendor-invoice-invoice-journal
Pending vendor invoices: used mostly in connection with Purchase orders and their receipts, however depending on your setup on the matching policy you can be able to add lines manually and you can add purchase categories or service items that do not touch inventory. In this case the posting depends on the posting accounts set in Inventory management -→ Setup -→ Posting -→ Posting https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/tasks/record-vendor-invoice-match-against-received-quantity
As per the different cost centers, well in the journal you can choose them manually on the Financial dimensions or set them as fixed on the different main accounts on the vendor account and offset account, while on the pending vendor invoices you can have them derived from the Item master and then adjust them manually on the financial dimension tab on the line.

Please let us know if you have more specific questions so that we can dive deeper in the details of your scenario

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