Goods recieved without invoice

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I am facing this problem from such a long time where my vendor sends me the physical goods without invoicing and it will take an other one month to get the invoice for that same goods.

Can you please tell me how to make entry of those goods(items) in my system so that it will reflect in my inventory??

And when i get its invoice, i will make GRN ( Goods receipt Note) for the same.

Thanks

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Hi Mayank,

As soon as you receive the physical goods, you should post the GRN. Once you receive the Invoice, you should post the Invoice in the same.

GRN is meant to receive inventory and Invoice is for financial impact.

You should not wait to post the GRN till the time you receive the Invoice.

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Alexander Ermakov 28,096 on at

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Mayank,

NAV as ERP system specially has such a feature that allows to divide physical items movement and booking of financial cost of those items. Exactly for the purpose of not disturbing you sales processes, you can book the shipment of the items to your warehouse immediately and this allows you to control your inventory and make sales. When invoice arrives, you can post also invoice. By running Adjust Items Cost batch job, you will correct the cost of the items, if they are already sold.

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Thank you so much for your response. I would like to appreciate your efforts for providing me valuable insights.

But i am little confused that, I am only having any info. about the qty. of goods not their cost ( my vendor not send me any kind of electronic invoice or any cost amount of goods)

even then how to post GRN for the same.

Thanks

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Alexander Ermakov 28,096 on at

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When items are physically arriving to your warehouse, you are able to book the quantity of the items (post the shipment of items) by posting shipment from e.g. a purchase order. This will allow you to sell them further.

Then, your vendor sooner or later will send you the invoice with cost of items (otherwise, how he expects you to pay him, what amount?). You will enter the cost of the items in the same purchase order and post an invoice. This will allow the cost to be booked to the system.

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GRN is meant to book the quantity (Inventory) in the system. You should not worry about the cost. System would take the estimated cost mentioned in the PO.

Later as soon as you receive the Invoice, you can book the Inventory Cost (financials) in the system.

Later you need to run the "Adjust Cost Item Entries" Batch job to have accurate Inventory Costing & Financials.

Hope this helps.

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Indikauk 1,759 on at

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Hi Mayank

I Your company Making Purchase Order and In the Purchase Order You will have the Quantity Ordered and Price Unit Price Agreed with the Vendor, At the point of GRN you just have to Enter the Quantity and the Vendor Shipment Number and Post it Even if there is no Unit Cost Doesn't Matter, The Beauty of Nav Later on When you post Invoice for this Order System will Automatically Update the Correct Costing even if you have Soled the Goods before Booking the Purchase Invoice.

You Should not have Any Wary about Booking invoice with GRN as Vishal Explain as soon as you receive physical Goods you need Book GRN and update the inventory on the system, that means received inventory is Ready to sell, when ever your vendor send you commercial invoice you book them at that time Navision will rework the Cost of sales for the posted sales invoice. this is depend on the Inventory Costing Setting and to make sure as Alexander explain you can run the "Adjust Cost - Item Entries "Batch job as well.

Thanks

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