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How to stop the invoice of allocated, but not fulfilled, line items when transferring a partially shipped order?

Posted on by 125

Thank you in advance to all that take the time to help.  This is my first post and my fingers are crossed.  I think I know quite a bit about GP, using 2018 for a few years now, but I have a few things I could use some help on.

I am trying to determine the best way to prevent line items from automatically being fulfilled when I transfer a partial shipment to invoice.

Here is the scenerio...We have 10 line items and 6 items are in stock and ready to ship.  We release the order to the floor in the AM.  Sometime during the day an item on this same order that was linked to a PO or MO was received into GP.  This automatically Allocates this item, which is ok, not a big deal either way.  The problem comes when we go to invoice this same order later in the day, the item that was received & Allocated now gets automatically Fulfilled & invoiced without us shipping it.  

How can we prevent this?  I have read that there is 'Script' that can be written and I am open to that discussion.  Is there any other less expensive way?

  • Rosemary Profile Picture
    Rosemary 2 on at
    RE: How to stop the invoice of allocated, but not fulfilled, line items when transferring a partially shipped order?

    No problem, been there!

    Rosemary

  • MelissaK6201 Profile Picture
    MelissaK6201 125 on at
    RE: How to stop the invoice of allocated, but not fulfilled, line items when transferring a partially shipped order?

    Rosemary, I cannot believe it was this easy. I have been researching this for well over a year. The verbiage used in the software was confusing so I just disregarded the option as a fix.  This is exactly what I wanted to happen. Thank you so much for your help!

  • Verified answer
    Rosemary Profile Picture
    Rosemary 2 on at
    RE: How to stop the invoice of allocated, but not fulfilled, line items when transferring a partially shipped order?

    Good day,

    If your invoice is initiated as an 'Order' from SOP, in the setup there is an option to allow or disallow the invoicing of unfulfilled or partially fulfilled orders. In GP2013 you have to select it.

    Not sure if this helps.

    Regards

    Rosemary

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