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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Edit PO Puts GL IV out...
Microsoft Dynamics GP (Archived)

Edit PO Puts GL IV out of balance

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Posted on by Richard Wheeler 75,730

I need explanation on the logic of Edit PO in GP 2010.

We had a PO placed back in June of 2011. On this PO there was one line for 3,039 Widgets.

These widgets were slowly sold over the next 12 months.

The vendor sent an invoice for only 3,038 widgets which left the PO sitting open. After a year and a helf we decided to close the PO by going to Edit PO and changing its status to close.

What Edit PO did was create a ledger entry for the PO receipt and credited inventory for $8.24. Now what is also did was go off to every invoice that had come from the sales order to which this PO was committed and generated additional journal entries debitting the GL IV account for $6.54. It also added entries to the SEE30303(IV HITB) tables crediting IV for $6.54. So now when I compare the GL IV account balance to the IV HITB there is a difference of $1.70. So this explains why I need to keep making adjusting entries to the GL IV account because Edit PO keeps putting it out of balance.

Can someone at Microsoft please explain the logic of how Edit PO's generates ledger entries and what it is writing to the SEE30303 table?

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  • Richard Wheeler Profile Picture
    Richard Wheeler 75,730 on at
    Re: Edit PO Puts GL IV out of balance

    I find it out to believe the MS would overlook something. Right now I have an email alert that runs each night to tell me when this happens. This makes it easy to track down the data and quickly enter the journal entry.

  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at
    Re: Edit PO Puts GL IV out of balance

    I agree Richard.  I think they forgot about the effect this has on the HITB when they created the HITB functionality.

  • Richard Wheeler Profile Picture
    Richard Wheeler 75,730 on at
    Re: Edit PO Puts GL IV out of balance

    Frank, but when it does this it throws the GL IV balance out of whack when compared to the IV HITB report so we wind up puttng in a GL entry to reverse the diference it has now created. I think they need to rethink the logic on this.

  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at
    Re: Edit PO Puts GL IV out of balance

    Richard, any time you do what I call 'close a PO short', and I define that as closing the PO on which fewer items were matched than were received, GP recalculates the unit cost based on the actual invoice versus the received value.  Then, GP does what it always does when the cost of a receipt layer is changed, it goes back and revalues the cost on items consumed out of that layer.

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